Online Change of Grade Workflow

Submitting Grade Change Requests

Faculty Instructions

Grade changes can only be initiated by the faculty member of the course or by the department chair in the faculty member’s absence. To initiate a grade change, the faculty or chair member logs into myWCU.   Navigation:   From the Faculty Home page or from Main Menu > Faculty Quick Links > Change Student Grades

Communications

• After a change of grade is submitted by the faculty, if applicable, the next approver (chair/dean/provost designee) will receive an email notification that a request for approval is in their queue.
• When a change of grade has been rejected, the faculty member who submitted the request will receive an email. This will automatically end the workflow and it becomes the faculty member’s responsibility to inform the student of a denied decision.
• Students will receive an email for processed, approved grade change requests.

If you have not already done so, please review the change of grade policy before submitting any requests.

Grade Change Approval Workflow

Workflow is initiated based on the type of grade change and timeline.

• Standard Grade Changes:  Change of grade request initiated prior to end of the 9th week of the following semester and for IP's, prior to the end of the 9th week of the equivalent semester of the following year.

• These require only the department Chair approval

• Extended Grade Changes:  This included change of grade requests initiated after the 9th week of the following semester and for IP's, after the 9th week of the equivalent semester in the following year.
• These require department Chair, Dean and Provost Designee approval

The workflow status will appear on the faculty member's grade change roster noting approvals needed.

General questions about the workflow process can be directed to the Office of the Registrar

All student names and ID numbers are concealed to protect confidentiality.

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