Graduation Applicant Report

In this topic, you will learn how to run a Graduation Applicant Report for a Department.


  1. Click Main Menu 

    Step 1
  2. Click Manage Student Records

    Step 2
  3. Click Department Reports 

    Step 3
  4. Click WCU Graduation Applicants-Dept

    Step 4
  5. If you have a Run Control ID enter it here and click Search

    Step 5
  6. If you are running a report for the first time, click Add a New Value to create a run control ID.  

    Step 6
  7. Run Control ID:   Enter a name for your run control.   It can be your initials, the report name, the term, etc., but do not include any spaces


    Then click Add.

    Step 7
  8. Enter the term.   If you don't know the term, click the magnifying glass to perform a search. 


    Step 8
  9. Select the Term

    Step 9
  10. Select the Career - Graduate or Undergraduate

    Step 10
  11. In this example, we'll select Undergraduate. 

    Step 11
  12. We recommend running the report by Plan Code rather than Department.   If you run the report by department, make sure the plan code field is BLANK.


    Use the plan code option OR the department drop down box. 


    Do not use both for one report request.  You will get no results.

    Step 12
  13. Remember, if you enter a Plan Code in this fieldmake sure the Department field is blank.  


    In this example, enter Plan Code Q017.

    Step 13
  14. Leave the Since Date field BLANK to get all applicants.

    Step 14
  15. Select Applied for Graduation from the drop down menu.

    Step 15
  16. Click Run.

    Step 16
  17. This page will allow you to have the report emailed to your WCU email account.


    Select EMAIL for Type - and - CSV for Format


    Then click OK.

    Step 17
  18. The report will come to your WCU email account.

    Step 18
  19. The document will be in an Excel spreadsheet.


    1.  Save it (give it a name) for your file.

    2.  Enter "Yes" or "No" in the column provided.

    3.  Enter comments in the column provided.

    4.  Save it and send it back via email to your graduation contact in the Registrar's office.

    Step 19

After completing this topic, you are able to run a Graduation Applicant Report for a Department.