Scantron Test Scoring Procedure


Concept

In this topic, you will learn how to score tests using the Scantron machine and Remark Classic OMR 4 Software.


Steps:

  1. To begin scanning, place the answer sheets in the Scantron machine

    Sheets must all face in the same direction.

    Step 1
  2. If this is the first time you are scanning, click the Read Wizard  icon.  Otherwise, click the Easy Scan icon.

     

    In this example, click the Read Wizard.

    Step 2
  3. Click Read.

    Step 3
  4. The answer sheets will scan.  Once all the sheets have been read, respond No to the Continue Scanning prompt.

     

    If additional sheets need to be scanned, respond:  Yes, until all the sheets have been scanned.

     

    Step 4
  5. To Sort Results (optional):

     

    Right-click on the column heading "Student Name"    This will sort the data by the student's last name.

    Step 5
  6. Click Sort.

    Step 6
  7. Click Ascending.

    Step 7
  8. Scan Instructor Answer Key:

     

    Step 8
  9. Click the Grade Wizard button.

    Step 9
  10. Select Answer Key.

    Step 10
  11. Click the drop down arrow to the right of the Answer Key Source field.

    Step 11
  12. Select Read Wizard.

    Step 12
  13. Click Get Key.

    Step 13
  14. Place the Answer Key in the Scantron machine and click Read.

     

    Step 14
  15. Answer Key Screen:

     

    Over the next few screens, you will set up the characteristics of test scoring.     

    The current screen is the Answer Key Screen.

    Step 15
  16. If you need to skip a question(s), uncheck the box for that question(s) in the Grade Objective column.

     

    Click the Next button.

    Step 16
  17. Question Properties Screen:

     

    The questions are on the left; with the question properties on the right.  Select the question(s) whose properties you would like to change.

     

    Step 17
  18. In this example, we'll change the properties for Question 1.

    Step 18
  19. Click the up / down arrow to change the points for Question #1.

    Step 19
  20. In this example, Question 1 is worth 2 points.

    Step 20
  21. To change the properties for a block of questions:

     

    Select the first question.  In this example, we'll select Question #3.

     

     

    Step 21
  22. Hold the Shift Key and select the last question.   

    In this example, select Question #5.

    Step 22
  23. Click the up / down arrow to change point values.

    Step 23
  24. Let's make Questions 3, 4, and 5 worth 3 points.

     

     

    Step 24
  25. Click the Next button.

    Step 25
  26.  

    Overall Grade Scale Screen:               

      

    Step 26
  27. Click the drop down arrow.

     

    Step 27
  28. Note:    The first time you use the Remark software on a particular computer, you will need to create the WCU Grade scale.  Do so by selecting General Scale (with Plus/Minus).  On Line 1,  change A+ to an A (WCU does not have an A+ on the grade scale). 

     

    Click Save and enter the name WCU Grade Scale.

    Step 28
  29. Click the arrow to the right of the Scales field.

    Step 29
  30. Select WCU Grade Scale.

    Step 30
  31. Click Next.

    Step 31
  32. Custom Report Header (optional):

     

    Follow these steps to add a header to your reports.

     

    If you do not wish to add a header, click the Next button.

    Step 32
  33. Check this box to add a custom header.

     

    If a custom header is specified for use in the answer key, it will override any header settings saved for individual reports.

    Step 33
  34. Click the Edit button.

    Step 34
  35. Enter a Header for your report.  In this example, enter ECO 201 03 Exam 1.

    Step 35
  36. Click OK.

    Step 36
  37. Click Next.

    Step 37
  38.  

    Review Selections Screen:                

     

    Step 38
  39. Verify Student Name and ID fields have a check in the ID column

     

    Verify points per question look as they should in the Correct Points column.

     

    Click Finish.

    Step 39
  40. Do not save the answer key for later use, unless you are using the same key for many tests.

     

     

    Click the No button.

    Step 40
  41.  

    Run and Save Reports:                      

     

                                                                            

    Step 41
  42. Click Display Reports.

    Step 42
  43. The list of reports are displayed on the left.

     

    The most requested reports are: 101, 103, 104, 204, and 207.

    Step 43
  44. Click the report you wish to run.   

     

    In this example, select 101 - Student Statistics Report.

    Step 44
  45. Click Export Report.

    Step 45
  46. Click the drop-down menu.

    Step 46
  47. Choose the export format:  .PDF or .XLS

     

    In this example, we'll select PDF.

    Step 47
  48. Click the Export button.

    Step 48
  49. Save to the Desktop and give the file a name.  

     

    The standard naming convention is:  Report # -  Course - Section - Date

     

    In this example, the report name is:  101-ECO-201-020513

     

    Enter the file name and click the Save button.

    Step 49
  50. To Print the Results:

     

    Click the File tab.

    Step 50
  51. Select Print.

    Step 51
  52. Click the Print button.

    Step 52
  53. When all the reports have been run and printed, close the Grade Wizard window.

     

    Click the File tab.

    Step 53
  54. Click Exit.

    Step 54
  55. Click the X to close the Remark Classic window.

    Step 55
  56. Click the No button (do not save).

    Step 56
  57. Email Reports:

     

    Open webmail and create a new email note to yourself, where you will attach the report files.

    Step 57
  58. Click the Attach File icon. 

    Step 58
  59. The report icons are on the desktop where you saved them.

     

    Click the first report file.

    Step 59
  60. Click the Open button.

    Click the Open button.

    Step 60
  61. Click the Attach File icon. 

    Step 61
  62. Click the next report file to attach.

    Step 62
  63. Click the Open button.

    Click the Open button.

    Step 63
  64. Click the Attach File icon.

    Step 64
  65. Click the next report file to attach.

    Step 65
  66. Click the Open button.

    Click the Open button.

    Step 66
  67. When all the report files are attached to the email, click the Send button.

    Step 67
  68. The reports have been sent to your Inbox.

    Step 68

After completing this topic, you are able to use the Scantron test scoring program.