Graduate Coordinator Applicant Review Process


In this topic, we will look at the Graduate Coordinator Applicant Review Process.


  1. Click the link you received in email.

    Step 1
  2. Click in the Username: field.

    Step 2
  3. Enter your Username.   The same one you use to access the campus network and email.  

    Step 3
  4. Press [Tab].

    Step 4
  5. Enter your password.

    Step 5
  6. Click the Log In button.

    Step 6
  7. Click the drop down menu to see the Department Queue.


    If you are the only coordinator in the department, your workflow items will come directly to your Inbox.

    Step 7
  8. Select your department queue.  


    In this example, the department is Languages & Cultures.

    Step 8
  9. Click the ID of the applicant you want to review. 

    Step 9
  10. If no Owner Name is listed, click the Assign to me button.


    Step 10
  11. This student has been assigned to Bill Bi.

    Step 11
  12. Click the drop down menu.

    Step 12
  13. Return to My Inbox.

    Step 13
  14. Click the ID of the applicant you want to review.  

    Step 14
  15. The selected student is now active in the Action Form.

    Step 15
  16. To review the student's documents in Application Xtender (AX), click the Open Application in AX button.

    Step 16
  17. You are now logged-in to AX and the first page of the student's document will be displayed.


    Use the thumb-nails to page through the document.


    Step 17
  18. Click the Close Window button.


    Be sure to close this window after you review the application.

    Step 18
  19. Make any required changes to the action form. 

    Step 19
  20. Click the Save changes in action form button.

    Step 20
  21. When your review is complete, click the Send to admission button.


    The student will be routed to the Graduate Admissions Office for final review and will no longer be available to you in your Inbox.



    Step 21
  22. You have completed the Graduate Coordinator Applicant Review Process.

    Step 22

After reviewing this topic, you are able to complete the Graduate Coordinator Applicant Review Process.