Create a Weekly Event


In this topic, you will learn how to request an event that repeats weekly.


Steps:

  1. Click the Event Wizard tab.

    Step 1
  2. Begin by entering information about your event:

     

    Fields marked with an Asterisk * are required fields and must be filled out before submitting an event.

     

    Event Status:   The left-hand corner of the Event Wizard provides an event completion of required fields and scheduling conflicts.

    Step 2
  3. Click in the Event Name field.

    Step 3
  4. Enter a name for the event.  In this example, we'll enter "Department Meeting".

    Step 4
  5. Event Type:

     

    Click in the Event Type field.

    Step 5
  6. Enter information that best describes your event.   In this example, our event is a meeting.   Begin by typing "me"

    Step 6
  7. 25 LIVE will return suggestions.   Select Meeting.

    Step 7
  8. Primary Organization for this Event:

     

    Click to search for a department or organization.

    Step 8
  9. Begin to enter your department or organization.

    In this example, enter "inf". 

    Step 9
  10. 25 LIVE will return suggestions.  Select INFORMATION SERVICES.

    Step 10
  11. Click Next ► 

    Step 11
  12. Expected Head Count:

     

    Enter / select the expected head count

     

    Step 12
  13. In this example, we'll enter 15.

    Step 13
  14. Enter a description for your event.   This is public information about your event and will be posted to university calendars.

     

    In this example, our event is a Weekly Department Meeting.

    Step 14
  15. Click Next ► 

    Step 15
  16. Does this event have more than one occurrence?

     

    In this example, select Yes.

    Step 16
  17. Event Date and Time:  Select the date / time of first occurrence of the actual event.

     

    Use the calendar to select the date.   Please check Date Restriction  (on the right).

    Step 17
  18. Click the arrow to advance the calendar (if necessary).

    Step 18
  19. In this example, the first meeting will be on January 5th at 1:00pm. 

     

    Select January 5, 2015

    Step 19
  20. In this example, the weekly meetings will begin at 1:00pmClick to select the Event Start Time

    Step 20
  21. Select 1:00 pm 

    Step 21
  22. Select the Event End: time for the weekly meetings.  In this example, the meetings are one hour in length and end at 2:00pm

    Step 22
  23. Indicate if Setup or Takedown time is required.

     

    Click Next ► 

    Step 23
  24. Click Weekly Repeats.

    Step 24
  25. Select Your Weekly Repeat Criteria:

     

    In this example, the event will repeat on Mondays

     

    Select Mon(day)

    Step 25
  26. Click Repeats through

    Step 26
  27. Click the Calendar icon

    Step 27
  28. Click to advance the Calendar.  Continue advancing until you reach the end date.

     

    You can also use the drop down menu (arrow) next to the month / year.

     

     

    Step 28
  29. In this example, the weekly meetings will end on March 30, 2015.

     

    Select 30.

    Step 29
  30. The weekly repeats Occurrence List is displayed:

    Step 30
  31. Click Next ► 

    Step 31
  32. Search and select a location for the weekly repeat meetings.

     

    In this example, we will search by location name.  Click to Search by Location Name... 

    Step 32
  33. Enter the location information into the Search field. In this example, enter Anderson.

    Step 33
  34. Press [Enter].

    Step 34
  35. You can further define your search by showing  only locations that do not have a time conflict and / or enforce head count.

     

    After making your selections, click the Refresh button.

    Step 35

  36. Locations with your selected criteria will be displayed. 

     

    In this example, we'll select Anderson Hall RM 017

     

     

    Step 36
  37. Click Next ►

    Step 37
  38. Search and Select Event Resources.

     

    In this example, we do not require resources.

       

    Click Next ► 

    Step 38
  39. Select Custom Attributes:

     

    We do not require Custom Attributes for this event.

     

    Click Next ► 

    Step 39
  40. Add Comments / Notes:

     

    There are no additional Comments for this event.

     

    Click Next ► 

    Step 40
  41. Affirmation:

     

    Please review your event details on the left and click I agree.

    Step 41
  42. Click Next ► 

    Step 42
  43. Verify or change the Event State:

     

    Click Tentative.  The event is scheduled, but is awaiting Confirmation from its Scheduler.

    Step 43
  44. Click Save.

    Step 44
  45. Under which heading would you like to save this event:

     

    Click the radio button which best describes your event. 

     

    Selecting “I Don’t Know” will delay processing your request.  It is recommended you not pick the "I Don't Know" option.

     

    In this example, we'll select FACULTY ACTIVITIES 2014/2015 

    Step 45
  46. Click Save.

    Step 46
  47. The request for weekly repeat meetings has been submitted.

     

    Click Close.

    Step 47

After completing this topic, you know how to request an event that repeats weekly.