Generating Batch Attendance Rosters


Concept


Steps:

  1. Begin by navigating to the Attendance Roster Generator page.

     

    Click the Curriculum Management link.

    Step 1
  2. Click the Generate Attendance Roster link.

    Step 2
  3. You can run this process by searching for an existing Run Control ID or you can add a new value. Creating a Run Control ID that is relevant to the process may help you remember it for future use.

     

    Click the Add a New Value tab.

    Step 3
  4. A Run Control ID is an identifier that, when paired with your User ID, uniquely identifies the process you are running. The Run Control ID defines parameters that are used when a process is run. This ensures that when a process runs in the background, the system does not prompt you for additional values.

     

    Enter the desired information into the Run Control ID field. Enter

     a valid value
     e.g.
     "ARG1"
    .

    Step 4
  5. Click the Add button.

    Step 5
  6. Use the Attendance Roster Generator page to create or update attendance rosters for multiple classes within a term, based on the criteria and options you select.

    Step 6
  7. You want to generate attendance rosters for a set of Biology classes at the main campus during the Fall 2007 term.

     

    Click in the Term field.

    Step 7
  8. Enter the desired information into the Term field. Enter

     a valid value
     e.g.
     "0590"
    .

    Step 8
  9. Click in the Attendance From Date field.

    Step 9
  10. Enter the desired information into the Attendance From Date field. Enter

     a valid value
     e.g.
     "10/1/2007"
    .

    Step 10
  11. Enter the desired information into the Attendance To Date field. Enter

     a valid value
     e.g.
     "12/1/2007"
    .

    Step 11
  12. Click the Session list.

    Step 12
  13. Click the Regular list item.

    Step 13
  14. Click in the Acad Org field.

    Step 14
  15. Enter the desired information into the Acad Org field. Enter

     a valid value
     e.g.
     "BIOLOGY"
    .

    Step 15
  16. Click in the Campus field.

    Step 16
  17. Enter the desired information into the Campus field. Enter

     a valid value
     e.g.
     "MAIN"
    .

    Step 17
  18. Click the Roster Options link.

    Step 18
  19. Use the Roster Generator Options page to further narrow your processing parameters.

    Step 19
  20. You want to narrow your processing to all 100-level Biology courses during the Fall 2007 term.

     

    Enter the desired information into the Attendance From Date field. Enter

     a valid value
     e.g.
     "10/1/2007"
    .

    Step 20
  21. Click in the Attendance To Date field.

    Step 21
  22. Enter the desired information into the Attendance To Date field. Enter

     a valid value
     e.g.
     "12/1/2007"
    .

    Step 22
  23. Click in the Catalog Number From field.

    Step 23
  24. Enter the desired information into the Catalog Number From field. Enter

     a valid value
     e.g.
     "100"
    .

    Step 24
  25. Click in the Catalog Number To field.

    Step 25
  26. Enter the desired information into the Catalog Number To field. Enter

     a valid value
     e.g.
     "199"
    .

    Step 26
  27. Select the Populate from Student Enroll check box to have the system populate attendance rosters with the enrolled students for every scheduled class meeting that matches your processing criteria. The system selects this check box by default.

     

    If you clear this check box, the system still creates attendance rosters for every class meeting but you will have to manually enter the students and their enrollment data into the rosters.

    Step 27
  28. Select the Generate Class Mtg Attendance check box to have the system generate or regenerate attendance rosters only for classes in which you select the check box on the Schedule of Classes - Basic Data page. The system selects this check box by default.

     

    If you clear this check box, the system generates attendance rosters for all scheduled classes matching your processing criteria, regardless of how the  check box is set on the Schedule of Classes - Basic Data page.

    Step 28
  29. When you run the Attendance Roster Generator process, you can update all rosters within your parameters or update only those that have had meeting pattern changes since the original rosters were generated.

     

    To update changed rosters, select the Sync Attendance with Class Mtg check box. To update all rosters (even if a roster has had no changes), clear the check box.

    Step 29
  30. Use the Attendance Create/Update Flag field to specify the type of roster to generate for this sequence number. The system populates this field with the value specified on the Attendance Roster Generator page, but you may change it on a row-by-row basis.

    Step 30
  31. Click the OK button.

    Step 31
  32. At this point, you would continue to run the Batch Attendance Roster process just as you would any other PeopleSoft Enterprise Process Scheduler process.

     

    Refer to the Running Reports module for examples of running a process.

    Step 32

You have successfully generated attendance rosters in batch.

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