Running the SEVIS Alerts Process (F and M Visas)


Concept


Steps:

  1. Begin by navigating to the Process SEVIS Alerts - F/M page.

     

    Click the Campus Community link.

    Step 1
  2. Click the SEVIS link.

    Step 2
  3. Click the Process SEVIS Alerts - F/M link.

    Step 3
  4. You can run this process by searching for an existing Run Control ID or you can add a new value. Creating a Run Control ID that is relevant to the report may help you remember it for future use.

     

    Click the Add a New Value tab.

    Step 4
  5. A Run Control ID is an identifier that, when paired with your User ID, uniquely identifies the process you are running. The Run Control ID defines parameters that are used when a process is run. This ensures that when a process runs in the background, the system does not prompt you for additional values.

     

    Enter the desired information into the Run Control ID field. Enter

     a valid value
     e.g.
     "ALERTFM1"
    .

    Step 5
  6. Click the Add button.

    Step 6
  7. Use the Process SEVIS Alerts - F/M page to enter the request parameters. These parameters will be used to define the processing rules and data to be included when the process is run.

    Step 7
  8. Click in the SEVIS School Code field.

    Step 8
  9. Enter the desired information into the SEVIS School Code field. Enter

     a valid value
     e.g.
     "TST111S22222222"
    .

    Step 9
  10. In the F Students field, enter the number of days after either the I-20 end date or the OPT end date has passed for a complete program event to appear on the Alerts page for an F-1 student.

     

    The number can be between 0 and 60. If you enter 0, a complete program event never appears on the Alerts page based on the I-20 end date or OPT end date.

     

    Click in the F Students field.

    Step 10
  11. Enter the desired information into the F Students field. Enter

     a valid value
     e.g.
     "5"
    .

    Step 11
  12. In the M Students field, enter the number of days after either the I-20 end date or the OPT end date has passed for a complete program event to appear on the Alerts page for an M-1 student.

     

    The number can be between 0 and 30. If you enter 0, a complete program event never appears on the Alerts page based on the I-20 end date or OPT end date.

     

    Click in the M Students field.

    Step 12
  13. Enter the desired information into the M Students field. Enter

     a valid value
     e.g.
     "10"
    .

    Step 13
  14. Click the Refresh button to refresh the page with data retrieved for the specified school code.

     

    For F and M visas data, the system populates the fields from the SEVIS School Code table and the SEVIS School Code Institution table.

     

    Click the Refresh button.

    Step 14
  15. The system displays the career when you click Refresh. You cannot edit values for the career on this page. You must make valid changes for the SEVIS school code on the SEVIS School Code Table page.

     

    The Institution field appears only if more than one institution is mapped to the SEVIS school code.

    Step 15
  16. In the Current Term field, enter the current term for each institution and career listed.

     

    The current term appears by default if the system date is between the term begin and end dates, and only one term is defined for the institution and career within those dates.

     

    The current term value is used to determine the current session end date that is reported to SEVIS, and it is also used for the Registration, Auth Drop Below FC, and Resume Full Course events.

     

    Click in the Current Term field.

    Step 16
  17. Enter the desired information into the Current Term field. Enter

     a valid value
     e.g.
     "0590"
    .

    Step 17
  18. In the Next Term field, enter the term that follows the current term for each institution and career listed.

     

    The prompt displays all terms for which the start date is greater than the system date.

     

    This term is used to determine the next session start date that is reported to SEVIS.

     

    Click in the Next Term field.

    Step 18
  19. Enter the desired information into the Next Term field. Enter

     a valid value
     e.g.
     "0600"
    .

    Step 19
  20. In the As of Date field, enter the date for each institution and career listed. The Registration, Auth Drop Below, and Resume Full Course events are triggered based on this date.

     

    DHS regulations require that you report the Registration event within 30 days of the current term start date. You receive an error if the date that you enter does not meet the criteria.

     

    You should update this field each time the Current Term and Next Term fields are refreshed.

     

    Click in the As of Date field.

    Step 20
  21. Enter the desired information into the As of Date field. Enter

     a valid value
     e.g.
     "09/15/2007"
    .

    Step 21
  22. Click in the Current Term field.

    Step 22
  23. Enter the desired information into the Current Term field. Enter

     a valid value
     e.g.
     "0590"
    .

    Step 23
  24. Click in the Next Term field.

    Step 24
  25. Enter the desired information into the Next Term field. Enter

     a valid value
     e.g.
     "0600"
    .

    Step 25
  26. Click in the As of Date field.

    Step 26
  27. Enter the desired information into the As of Date field. Enter

     a valid value
     e.g.
     "09/15/2007"
    .

    Step 27
  28. At this point, you would continue to run the SEVIS Alerts process just as you would any other PeopleSoft Enterprise Process Scheduler process.

     

    Refer to the Running Reports module for examples of running a process.

    Step 28

You have successfully run the SEVIS Alerts F/M process.

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