Linking Supporting Items to an Application


Concept


Steps:

  1. Begin by navigating to the Application Materials page.

     

    Click the Student Admissions link.

    Step 1
  2. Click the Application Entry link.

    Step 2
  3. Click the Application Materials link.

    Step 3
  4. For this example, you want to enter the ID for Tina Smith.

     

    Click in the ID field.

    Step 4
  5. Enter the desired information into the ID field. Enter

     a valid value
     e.g.
     "AD5030"
    .

    Step 5
  6. Click in the Application Program Nbr field.

    Step 6
  7. For this example, you want to add materials to the program at level number One on the application.

     

    Enter the desired information into the Application Program Nbr field. Enter

     a valid value
     e.g.
     "1"
    .

    Step 7
  8. Access the Application Materials page.

     

    Click the Search button.

    Step 8
  9. Use the Application Materials page to manually link materials stored elsewhere in your database to an individual's application.

    Step 9
  10. For this example, you want to enter the code for Undergraduate Tests.

     

    Enter the desired information into the Test Scores field. Enter

     a valid value
     e.g.
     "UGTESTS"
    .

    Step 10
  11. Click in the Academic Summary field.

    Step 11
  12. For this example, you want to enter the code for Undergraduate Summary.

     

    Enter the desired information into the Academic Summary field. Enter

     a valid value
     e.g.
     "UGSUMMRY"
    .

    Step 12
  13. Click in the External Courses field.

    Step 13
  14. In this example, as you move from field to field entering the Material Group, the related description and Available Materials link for that group appears.

     

    However, in practical use, you would likely use the Lookup button to select a Material Group. When you select directly from the lookup Search Results, the system displays the related description and link for you immediately, enabling you to select information from that group before moving to the next one.

    Step 14
  15. For this example, you want to enter the code for Undergraduate External Courses.

     

    Enter the desired information into the External Courses field. Enter

     a valid value
     e.g.
     "UGCRSES"
    .

    Step 15
  16. Click in the External Subjects field.

    Step 16
  17. For this example, you want to enter the code for Undergraduate External Subjects.

     

    Enter the desired information into the External Subjects field. Enter

     a valid value
     e.g.
     "UGSUBJCT"
    .

    Step 17
  18. Click in the Transcripts field.

    Step 18
  19. For this example, you want to enter the code for Undergraduate External Transcripts.

     

    Enter the desired information into the Transcripts field. Enter

     a valid value
     e.g.
     "UGTSCCRPT"
    .

    Step 19
  20. Click the Refresh button.

    Step 20
  21. Access the Select Test Scores page.

     

    Click the Test Scores link.

    Step 21
  22. Use the Select Test Scores page to select the test scores that you want to link to this application. 

    Step 22
  23. All tests that are in the database for this applicant but that are not already linked to this application are available on this page.

     

    Select only the test scores that are relevant to this application.

    Step 23
  24. Click the SAT I option.

    Step 24
  25. Click the SAT I option.

    Step 25
  26. Return to the Application Materials page.

     

    Click the OK button.

    Step 26
  27. Access the Select Academic Summary Data page.

     

    Click the Academic Summary link.

    Step 27
  28. Use the Select Academic Summary Data page to link an academic summary group to this application.

    Step 28
  29. All academic summaries that are in the database for this applicant but that are not already linked to this application are available on this page.

     

    Select only the academic summaries that are relevant to this application.

    Step 29
  30. Click the Cottonwood High School option.

    Step 30
  31. Return to the Application Materials page.

     

    Click the OK button.

    Step 31
  32. Access the Select External Courses page.

     

    Click the External Courses link.

    Step 32
  33. Use the Select External Course to link relevant external courses to this application.

    Step 33
  34. All external courses that are in the database for this applicant but that are not already linked to this application are available on this page.

     

    Select only the external courses that are relevant to this application.

    Step 34
  35. Click the Cottonwood High School option.

    Step 35
  36. Return to the Application Materials page.

     

    Click the OK button.

    Step 36
  37. Access the Select External Subjects page.

     

    Click the External Subjects link.

    Step 37
  38. Use the Select External Subjects page to link relevant external subjects to this application.

    Step 38
  39. All external subjects that are in the database for this applicant but that are not already linked to this application are available on this page.

     

    Select only the external subjects that are relevant to this application.

    Step 39
  40. Click the Cottonwood High School option.

    Step 40
  41. Return to the Application Materials page.

     

    Click the OK button.

    Step 41
  42. Access the Select Transcripts page.

     

    Click the Transcripts link.

    Step 42
  43. Use the Select Transcripts page to link relevant transcripts to this application.

    Step 43
  44. All transcripts that are in the database for this applicant but that are not already linked to this application are available on this page.

     

    Select only the transcripts that are relevant to this application.

    Step 44
  45. Click the Cottonwood High School option.

    Step 45
  46. Return to the Application Materials page.

     

    Click the OK button.

    Step 46
  47. Access the Select General Materials page.

     

    Click the General Materials link.

    Step 47
  48. Use the Select General Materials page to link relevant general materials (such as essays, interviews, recommendations, portfolios, and so on) to this application.

    Step 48
  49. All general materials that are in the database for this applicant, but that are not already linked to this application are available on this page.

     

    Select only the materials that are relevant to this application.

    Step 49
  50. Click the Undergraduate Essays option.

    Step 50
  51. Click the Undergraduate Interview option.

    Step 51
  52. Click the Undergraduate Recommendations option.

    Step 52
  53. Return to the Application Materials page.

     

    Click the OK button.

    Step 53
  54. Click the Save button.

    Step 54

Congratulations! You successfully linked supporting information in your database to an individual's application record.

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