Entering Events


Concept


Steps:

  1. Begin by navigating to the Event page.

     

    Click the Campus Community link.

    Step 1
  2. Click the Campus Event Planning link.

    Step 2
  3. Click the Events link.

    Step 3
  4. Click the Add a New Value tab.

    Step 4
  5. On the Add a New Value tab, the system displays the event ID as all zeros. Do not override this value. When you save the event details, the system will automatically assign the next sequential event ID number to the event.

     

    Click the Add button.

    Step 5
  6. Use the Event page to name an event, including selecting the event type and assigning the event manager.

    Step 6
  7. Click in the Description field.

    Step 7
  8. Enter the desired information into the Description field. Enter

     a valid value
     e.g.
     "Job Fair Spring 2008"
    .

    Step 8
  9. Click in the Short Description field.

    Step 9
  10. Enter the desired information into the Short Description field. Enter

     a valid value
     e.g.
     "JF SP08"
    .

    Step 10
  11. In the Event Type field, enter the type, from the Event Types page, that describes this event.

     

    Click in the Event Type field.

    Step 11
  12. Enter the desired information into the Event Type field. Enter

     a valid value
     e.g.
     "JF"
    .

    Step 12
  13. In the Academic Institution field, enter the academic institution responsible for this event. A default value displays, but it can be changed if necessary.

     

    In this example, retain the default value.

    Step 13
  14. In the Event Manager field, enter the ID for the individual at your institution who is managing this event.

     

    Click in the Event Manager field.

    Step 14
  15. Enter the desired information into the Event Manager field. Enter

     a valid value
     e.g.
     "FA0014"
    .

    Step 15
  16. After you identify a primary meeting for this event on the Event Template page and save that page, the system displays the number of that meeting in the Primary Meeting field. The system also displays the location for the meeting in the Location field.

    Step 16
  17. After the event is created, you can use the Delete button to delete this event from your database if it is no longer needed.

    Step 17
  18. Click the Event Template tab.

    Step 18
  19. Use the Event Template page to specify event meetings.

    Step 19
  20. If meetings, resources, and staff templates exist for the selected event type (from the Meeting Template page, Meeting Resource Templates page, and Meeting Staff Template page), the system displays that data here. You can click either the Copy or Copy All button to copy the information from those templates to this event. If no template exists, no data appears here and you must add the meetings and assign the resources and staff for this event.

    Step 20
  21. Click the Copy button to copy each meeting set up for the event type selected with its resources and staff. You can manually change any of the copied information.

     

    Click the Copy All button to copy all the meetings with their resources and staff. You can manually change any of the copied information. The Copy All button is especially helpful if, for example, you have the same event each year. Instead of entering the information each time, you can click this button to copy all information from the template and update the information for the current year's event.

     

    Click the Copy All button.

    Step 21
  22. Notice that the To Meetings, To Resources, and To Staff regions are populated with data from the template.

    Step 22
  23. There is one meeting assigned in this template.

     

    Select the Primary Mtg check box to indicate that this is the primary meeting for this event.

     

    Click the Primary Mtg option.

    Step 23
  24. The resources from the template are displayed.

     

    Click in the Description field.

    Step 24
  25. In this example, there are two resources in this template, one for banners and the other for tables. Enter descriptions for each of the resources.

     

    Enter the desired information into the Description field. Enter

     a valid value
     e.g.
     "One banner for each entrance"
    .

    Step 25
  26. Click the Next Row button.

    Step 26
  27. Click in the Description field.

    Step 27
  28. Enter the desired information into the Description field. Enter

     a valid value
     e.g.
     "One table for each company"
    .

    Step 28
  29. The staff requirements from the template are displayed.

     

    Click in the ID field.

    Step 29
  30. In this example, there are 10 academic advisor staff resources assigned in this template. Enter the IDs for each of the staff members.

     

    Enter the desired information into the ID field. Enter

     a valid value
     e.g.
     "FA0016"
    .

    Step 30
  31. Click in the Hours Required field.

    Step 31
  32. Enter the desired information into the Hours Required field. Enter

     a valid value
     e.g.
     "3"
    .

    Step 32
  33. Notice that the person's name automatically appears.

    Step 33
  34. Click the Next Row button.

    Step 34
  35. Click in the ID field.

    Step 35
  36. Enter the desired information into the ID field. Enter

     a valid value
     e.g.
     "FA0019"
    .

    Step 36
  37. Click in the Hours Required field.

    Step 37
  38. Enter the desired information into the Hours Required field. Enter

     a valid value
     e.g.
     "3"
    .

    Step 38
  39. Click the Next Row button.

    Step 39
  40. Click in the ID field.

    Step 40
  41. Enter the desired information into the ID field. Enter

     a valid value
     e.g.
     "FA0024"
    .

    Step 41
  42. Click in the Hours Required field.

    Step 42
  43. Enter the desired information into the Hours Required field. Enter

     a valid value
     e.g.
     "3"
    .

    Step 43
  44. If you were doing this in your production database, you would continue to enter IDs for each of the staff members. To avoid repetitive data entry in this example only, the balance of the IDs will be entered for you.

    Step 44
  45. All 10 IDs have been entered. You can now save the page.

     

    Click the Save button.

    Step 45
  46. Notice that an event ID has been assigned.

    Step 46

You have successfully created an event.

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