Running the Graduation Reporting Process


Concept


Steps:

  1. Begin by navigating to the Graduation Report page.

     

    Click the Records and Enrollment link.

    Step 1
  2. Click the Graduation Report link.

    Step 2
  3. You can run this process by searching for an existing Run Control ID or you can add a new value. Creating a Run Control ID that is relevant to the process may help you remember it for future use.

     

    Click the Add a New Value tab.

    Step 3
  4. A Run Control ID is an identifier that, when paired with your User ID, uniquely identifies the process you are running. The Run Control ID defines parameters that are used when a process is run. This ensures that when a process runs in the background, the system does not prompt you for additional values.

     

    Enter the desired information into the Run Control ID field. Enter

     a valid value
     e.g.
     "GR001"
    .

    Step 4
  5. Click the Add button.

    Step 5
  6. Use the Graduation Report page to enter the request parameters. These parameters will be used to define the processing rules and data to be included when the process is run.

    Step 6
  7. The first step to using the Graduation Reporting component is entering selection criteria and fetching a student population.  The system selects the Select Population check box by default.

    Step 7
  8. Once you enter your selection criteria and fetch your population, select the Update Programs and Degrees check box to enable the fields in the Program/Degrees Update Options group box and enter your update data.

    Step 8
  9. Once you enter your selection criteria and fetch your population, select the Create Transcript Request check box to enable the fields in the Transcript Request Options group box and to enter your transcript type data.

    Step 9
  10. Once you enter your selection criteria and fetch your population, select the Generate Report check box to run the process to create a report that highlights all of the graduation data for the students in your population.

    Step 10
  11. Click in the Academic Career field.

    Step 11
  12. Enter the desired information into the Academic Career field. Enter

     a valid value
     e.g.
     "UGRD"
    .

    Step 12
  13. Click the Degree Checkout Status list.

    Step 13
  14. Click the Pending list item.

    Step 14
  15. Click in the Academic Program 1 field.

    Step 15
  16. Enter the desired information into the Academic Program 1 field. Enter

     a valid value
     e.g.
     "LAU"
    .

    Step 16
  17. Click in the Expected Graduation Term field.

    Step 17
  18. Enter the desired information into the Expected Graduation Term field. Enter

     a valid value
     e.g.
     "0590"
    .

    Step 18
  19. At this point, you would continue to run the Graduation Report process just as you would any other PeopleSoft Enterprise Process Scheduler process.

     

    Refer to the Running Reports module for examples of running a process.

    Step 19
  20. When the process completes successfully, you can view the report results.

     

    Click the Selection Results tab.

    Step 20
  21. Use the Selection Results page to retrieve the results of your population query, add or delete students, and edit the degree GPA and degree honors for each student.

    Step 21
  22. Click the Fetch button to populate the page with your student population.

     

    Click the Fetch button.

    Step 22
  23. Click the Add Students link to access the Add Student search page, where you can manually search for and add additional students to your selected population.

    Step 23
  24. Use the Degree GPA and Degree Honors 1 fields to manually change a student's degree information.

     

    Later, you can access the Degree Change Audit component to search your database for details about degree changes. You can search for both "before" and "after" degree information.

    Step 24

You have successfully run the Graduation Reporting process and viewed the results.

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