Creating Accounting Entries


Concept


Steps:

  1. Begin by navigating to the Generate Accounting Lines page.

     

    Click the Student Financials link.

    Step 1
  2. Click the GL Interface link.

    Step 2
  3. Click the Generate Accounting Entries link.

    Step 3
  4. You can run this process by searching for an existing Run Control ID or you can add a new value. Creating a Run Control ID that is relevant to the report may help you remember it for future use.

     

    Click the Add a New Value tab.

    Step 4
  5. A Run Control ID is an identifier that, when paired with your User ID, uniquely identifies the process you are running. The Run Control ID defines parameters that are used when a process is run. This ensures that when a process runs in the background, the system does not prompt you for additional values.

     

    Enter the desired information into the Run Control ID field. Enter

     a valid value
     e.g.
     "GAE1"
    .

    Step 5
  6. Click the Add button.

    Step 6
  7. Use the Generate Accounting Entries page to enter the request parameters. These parameters will be used to define the processing rules and data to be included when the process is run.

    Step 7
  8. Use the Generate Accounting Entries page to create accounting entries using the GL Interface process.

    Step 8
  9. The page used to run the Cashiering GL Interface process is very similar to this one.

     

    For cashiering, there are two additional fields to identify the cashier's office and business date of the transactions.

    Step 9
  10. Click in the Journal Template field.

    Step 10
  11. Choose the journal template that you want to use to create the transactions. In this case, you want to use the Commitment Accounting Template, code PTMPLT.

     

    Enter the desired information into the Journal Template field. Enter

     a valid value
     e.g.
     "PTMPLT"
    .

    Step 11
  12. Click in the Term field.

    Step 12
  13. You want to generate accounting entries for Fall 2007, term 0590.

     

    Enter the desired information into the Term field. Enter

     a valid value
     e.g.
     "0590"
    .

    Step 13
  14. Click the Manual Batch Publish link to access the Batch Publish page, where you can run the Manual Batch Publish process to publish accounting line information to PeopleSoft Financials.

     

    This link appears only if your system interfaces with PeopleSoft Financials 8.4.

    Step 14
  15. At this point, you would continue to run the Generate Accounting Entries process just as you would any other PeopleSoft Enterprise Process Scheduler process.

     

    Refer to the Running Reports module for an example of running a process.

    Step 15

You have successfully created accounting entries using the GL Interface process.

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