Setting Up Committee Types and Member Roles


Concept


Steps:

  1. Begin by navigating to the Committee Type/Role page.

     

    Click the Campus Community link.

    Step 1
  2. Click the Committee Type/Role link.

    Step 2
  3. Click the Add a New Value tab.

    Step 3
  4. Click in the Committee Type field.

    Step 4
  5. Enter the desired information into the Committee Type field. Enter

     a valid value
     e.g.
     "GRADADMIN"
    .

    Step 5
  6. Click the Add button.

    Step 6
  7. Use the Committee Type/Role page to define a committee type and assign member roles.

    Step 7
  8. Use the Effective Date field to enter the date from which this committee type is valid. It defaults to the current system date, but can be modified if necessary. To ensure this value is available for all possible records, use a date far in the past.

     

    Enter the desired information into the Effective Date field. Enter

     a valid value
     e.g.
     "01/01/1900"
    .

    Step 8
  9. The Status can be Active or Inactive.

    Step 9
  10. Click in the Description field.

    Step 10
  11. Enter the desired information into the Description field. Enter

     a valid value
     e.g.
     "Graduate Admissions Committee"
    .

    Step 11
  12. Click in the Short Description field.

    Step 12
  13. Enter the desired information into the Short Description field. Enter

     a valid value
     e.g.
     "Grad Admin"
    .

    Step 13
  14. In the Record (Table) Name field, enter the name of the record that contains the types of individuals to make available for assignment to this committee. The selected record provides the prompt list of possible members on the Committee page.

     

    For example, if you create an Undergraduate Interviews committee, and you select the RECRUITERS_VW, each time that you create a committee of the Undergraduate Interviews type, you are prompted to select members from the list of recruiters in your system.

     

    In this example, retain the default value.

    Step 14
  15. Use the Committee Role field to select the role (for example, chair, co-chair, member, student member, and so on) that should always be part of this committee type. You can add as many roles as necessary.

     

    Click the Committee Role list.

    Step 15
  16. Click the Academic Member of Committee list item.

    Step 16
  17. Click in the Description field.

    Step 17
  18. Enter the desired information into the Description field. Enter

     a valid value
     e.g.
     "Faculty Member"
    .

    Step 18
  19. Click in the Short Description field.

    Step 19
  20. Enter the desired information into the Short Description field. Enter

     a valid value
     e.g.
     "Faculty"
    .

    Step 20
  21. Click the Add Row button.

    Step 21
  22. Click the Committee Role list.

    Step 22
  23. Click the Chair of Committee list item.

    Step 23
  24. Click in the Description field.

    Step 24
  25. Enter the desired information into the Description field. Enter

     a valid value
     e.g.
     "Chair"
    .

    Step 25
  26. Click in the Short Description field.

    Step 26
  27. Enter the desired information into the Short Description field. Enter

     a valid value
     e.g.
     "Chair"
    .

    Step 27
  28. Click the Add Row button.

    Step 28
  29. Click the Committee Role list.

    Step 29
  30. Click the Staff member of Committee list item.

    Step 30
  31. Click in the Description field.

    Step 31
  32. Enter the desired information into the Description field. Enter

     a valid value
     e.g.
     "Admissions Staff Member"
    .

    Step 32
  33. Click in the Short Description field.

    Step 33
  34. Enter the desired information into the Short Description field. Enter

     a valid value
     e.g.
     "Adm Staff"
    .

    Step 34
  35. Click the Save button.

    Step 35

You have successfully created a committee type and assigned roles to that type.

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