Scheduling New Classes


Concept


Steps:

  1. Begin by navigating to the Basic Data page.

     

    Click the Curriculum Management link.

    Step 1
  2. Click the Schedule New Course link.

    Step 2
  3. When you open the Schedule of Classes search page, the system displays the user default values you set up.  In this example, you want to retrieve information for Great Lakes University Fall 2007 term, so you need to override these values.

     

    Click the Clear button.

    Step 3
  4. Enter the desired information into the Academic Institution field. Enter

     a valid value
     e.g.
     "GLAKE"
    .

    Step 4
  5. Click in the Term field.

    Step 5
  6. Enter the desired information into the Term field. Enter

     a valid value
     e.g.
     "0590"
    .

    Step 6
  7. Click in the Subject Area field.

    Step 7
  8. Enter the desired information into the Subject Area field. Enter

     a valid value
     e.g.
     "ARTHIST"
    .

    Step 8
  9. Click in the Catalog Nbr field.

    Step 9
  10. Enter the desired information into the Catalog Nbr field. Enter

     a valid value
     e.g.
     "250"
    .

    Step 10
  11. Click the Search button.

    Step 11
  12. Use the Basic Data page to define sections, set permission requirements, and designate any class attributes.

    Step 12
  13. Click the Auto Create Component button to have the system automatically create one component for each of the components you have selected to auto create on the Course Catalog - Components page. The system populates the pages in the schedule of classes with the required data for first of each component. This ensures that one section for each component is scheduled. If you have multiple class sections for each component type, you must still define the remaining class sections manually.

    Step 13
  14. Select the type of session to which the class sections of this course offering belong.

    Step 14
  15. The Class Section field represents a unique alphanumeric designator for a class section.  For example, the Arthist 250 class could have 20 sections; each would have a unique section number. 

    Step 15
  16. The system populates this field by default to the graded component on the Catalog Data page (such as Lecture, Laboratory, Discussion, and so on) of the course. You can have multiple components and sections within a course offering.

    Step 16
  17. The class type of Enrollment indicates which section is the primary section at enrollment time. The class type of Non-Enrollment is used to indicate that the section choice is the student's secondary enrollment option, or that the section is used in auto-enrollment. Within a class, only one component can possess the class type of Enrollment.

     

    For example, at PSUNV Microbiology 240 has Lecture, Laboratory, and Discussion components. There are 5 lecture, 10 laboratory, and 15 discussion sections. We might select the discussion sections as the Enrollment sections, the lecture sections as the Non-Enrollment section using auto-enrollment, and the laboratory sections as Non-Enrollment sections with a student choice of lab section at enrollment time.

    Step 17
  18. Select an associated class number from the list box, or enter an Associated Class value of your own. By using associated class numbers, you link class sections that constitute a single course offering. For example, you can gather a certain number of lecture, lab, and discussion sections into one associated class number to indicate that the three components are related to one another. If you are scheduling a new section, the system populates the Associated Class field with 1 by default.

     

    When you schedule the first section of a course offering and use the prompt box, the system only displays this default value. You can use a prompt value, or you can manually enter any new one to four digit number into the field. Upon saving the page, the system extracts the necessary course data from the course catalog, creates a row in the Class Associations component for this class association number, and populates the row with the appropriate course catalog data. When a student enrolls in a class, the system verifies that the student has enrolled in a section with all required components of the course from within the same associated class number.

    Step 18
  19. The system populates the Campus field by default from the Course Catalog - Offerings page, indicating the campus that offers the course. You cannot revise this default. If a specific campus was not identified in the course catalog and does not default, then you can, on a section-by-section basis, schedule classes at various campuses.

    Step 19
  20. Select the location of the campus. Location values are linked to campuses on the Campus Table page. A campus must be specified before you select a location.

    Step 20
  21. The system populates the academic organization by default from the Course Catalog - Offerings page. The academic organization refers to the organization that offers the class. You can override this value.

    Step 21
  22. The system populates the holiday schedule by default from the Course Catalog - Offerings page.

    Step 22
  23. The system populates this field by default to In Person, but you can override the value. The instruction mode indicates how the class is taught, such as in person, interactive TV, the world wide web, or correspondence.

    Step 23
  24. The system populates this field by default to the start and end dates of the session. You can override the dates for an individual class.

    Step 24
  25. Select the Student Specific Permissions check box to set up student-specific class permissions.

     

    Student-specific permission numbers enable instructors or administrators to control section enrollment by granting advance permission to individual students.

     

    Click the Student Specific Permissions option.

    Step 25
  26. Click the Meetings tab.

    Step 26
  27. Use the Meetings page to define class meeting patterns and facilities, link instructors to classes, and specify room characteristics.

    Step 27
  28. Enter the desired information into the Facility ID field. Enter

     a valid value
     e.g.
     "ADAM0130LR"
    .

    Step 28
  29. Click in the Pat field.

    Step 29
  30. You want to set a meeting pattern of Tuesday and Thursday classes.

     

    Enter the desired information into the Pat field. Enter

     a valid value
     e.g.
     "TTH"
    .

    Step 30
  31. The system populates the meetings days by default based on what you enter in the Pattern field.  You can also enter them manually.

    Step 31
  32. Click in the Mtg Start field.

    Step 32
  33. Enter the desired information into the Mtg Start field. Enter

     a valid value
     e.g.
     "9:30AM"
    .

    Step 33
  34. Click in the Mtg End field.

    Step 34
  35. The system populates an end time after you enter a start time, based on the normal class duration defined for this meeting pattern.

    Step 35
  36. Click in the ID field.

    Step 36
  37. Enter the desired information into the ID field. Enter

     a valid value
     e.g.
     "SR0801"
    .

    Step 37
  38. Click the Access list.

    Step 38
  39. Click the Post list item.

    Step 39
  40. Click the Enrollment Cntrl tab.

    Step 40
  41. Use the Enrollment Cntrl  page to set enrollment limits and capacity requirements, and to identify sections for which you want the system to autoenroll students.

    Step 41
  42. Values for the Add Consent and Drop Consent fields default from the Catalog Data page and indicate the type of consent, if any, that is required to enroll in or drop the class. You can override these values.

     

    If you select Instructor or Department, consent is granted either by a permission number or a student specific permission. (Drop permissions are always student specific.) The consent requirement can also be overridden during the enrollment process, by selecting the permission override.

    Step 42
  43. Click the Reserve Cap tab.

    Step 43
  44. Use the Reserve Cap page to assign reserve capacities for class sections.

     

    Reserve capacities are enrollment requirement groups that set aside a certain number of seats in a class section for students who meet certain criteria such as academic level, cumulative GPA, or number of units earned.

    Step 44
  45. Click the Notes tab.

    Step 45
  46. Use the Notes page to attach existing class notes or free-form text notes to class sections.

     

    Class notes are printed in the Schedule of Classes to provide students with information on the class.

    Step 46
  47. Click the Exam tab.

    Step 47
  48. Use the Exam page to manually schedule exam times for the class sections.

    Step 48
  49. Click in the Exam Date field.

    Step 49
  50. Note that final exam assignments can also be made via a batch process.

     

    Enter the desired information into the Exam Date field. Enter

     a valid value
     e.g.
     "12/13/2007"
    .

    Step 50
  51. Click in the Exam Start field.

    Step 51
  52. Enter the desired information into the Exam Start field. Enter

     a valid value
     e.g.
     "9:30AM"
    .

    Step 52
  53. Click in the Exam End field.

    Step 53
  54. Enter the desired information into the Exam End field. Enter

     a valid value
     e.g.
     "12:30PM"
    .

    Step 54
  55. Click the Basic Data tab.

    Step 55
  56. Click the Add Row button.

    Step 56
  57. Click in the Class Section field.

    Step 57
  58. Enter the desired information into the Class Section field. Enter

     a valid value
     e.g.
     "002"
    .

    Step 58
  59. Click in the Associated Class field.

    Step 59
  60. Note that this is a separate class section.

     

    Enter the desired information into the Associated Class field. Enter

     a valid value
     e.g.
     "2"
    .

    Step 60
  61. Click the Student Specific Permissions option.

    Step 61
  62. Select this check box to indicate that you want the system to always generate attendance rosters for this class. This value defaults from the Course Catalog - Components page each time that you schedule a new course. By selecting this check box, you flag the class so that when you generate attendance rosters through the Attendance Roster Generator page and you select the Obey Generate Class Mtg Attendance check box, the generator creates attendance rosters only for classes that have this flag selected and that meet your processing criteria. If you clear this check box on the Attendance Roster Generator page, the system generates attendance rosters for all classes that meet your processing criteria, regardless of the check box setting on the Basic Data page. You can generate attendance rosters through the Class Attendance page regardless of this check box value.

     

    Click the Generate Class Mtg Attendance option.

    Step 62
  63. Click the Meetings tab.

    Step 63
  64. Enter the desired information into the Facility ID field. Enter

     a valid value
     e.g.
     "ADAM0130LR"
    .

    Step 64
  65. Click in the Pat field.

    Step 65
  66. For this section of the class, you want the meeting pattern to be Monday, Wednesday, and Friday.

     

    Enter the desired information into the Pat field. Enter

     a valid value
     e.g.
     "MWF"
    .

    Step 66
  67. Click in the Mtg Start field.

    Step 67
  68. Enter the desired information into the Mtg Start field. Enter

     a valid value
     e.g.
     "1:00PM"
    .

    Step 68
  69. Click in the Mtg End field.

    Step 69
  70. Click in the ID field.

    Step 70
  71. Enter the desired information into the ID field. Enter

     a valid value
     e.g.
     "SR0801"
    .

    Step 71
  72. Click the Access list.

    Step 72
  73. Click the Post list item.

    Step 73
  74. Click the Exam tab.

    Step 74
  75. Click in the Exam Date field.

    Step 75
  76. Enter the desired information into the Exam Date field. Enter

     a valid value
     e.g.
     "12/14/2007"
    .

    Step 76
  77. Click in the Exam Start field.

    Step 77
  78. Enter the desired information into the Exam Start field. Enter

     a valid value
     e.g.
     "1:00PM"
    .

    Step 78
  79. Click in the Exam End field.

    Step 79
  80. Enter the desired information into the Exam End field. Enter

     a valid value
     e.g.
     "3:30PM"
    .

    Step 80
  81. Click the Save button.

    Step 81

You have completed the schedule new class procedure.

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