Running the Population Update Process


Concept


Steps:

  1. Begin by navigating to the Population Selection Update page.

     

    Click the Set Up SACR link.

    Step 1
  2. Click the System Administration link.

    Step 2
  3. Click the Utilities link.

    Step 3
  4. Click the Population Update Process link.

    Step 4
  5. You can run this process by searching for an existing Run Control ID or you can add a new value. Creating a Run Control ID that is relevant to the report may help you remember it for future use.

     

    Click the Add a New Value tab.

    Step 5
  6. A Run Control ID is an identifier that, when paired with your User ID, uniquely identifies the process you are running. The Run Control ID defines parameters that are used when a process is run. This ensures that when a process runs in the background, the system does not prompt you for additional values.

     

    Enter the desired information into the Run Control ID field. Enter

     a valid value
     e.g.
     "POPUPD_01"
    .

    Step 6
  7. Click the Add button.

    Step 7
  8. Use the Population Selection Update page to enter the request parameters. These parameters will be used to define the processing rules and data to be included when the process is run.

    Step 8
  9. Enter the name of the record to update.

     

    Only the records to which you have security access and that your institution or department has made available for updating are available values.

     

    Click the Record (Table) Name list.

    Step 9
  10. Click the STDNT_AID_ATRBT - Packaging Status Summary list item.

    Step 10
  11. When you enter the record name, the system displays the key fields for that record so that you can specify the exact rows to update in the table.

     

    For example, for Financial Aid records, the Institution and Aid Year fields appear.

    Step 11
  12. Click in the Aid Year field.

    Step 12
  13. Enter the desired information into the Aid Year field. Enter

     a valid value
     e.g.
     "2007"
    .

    Step 13
  14. In the Error Reporting Selection section, you can choose to have the process display error messages only or all of the messages that it encounters during the update, or you can choose not to display any of the messages. Displaying at least the error messages gives you an opportunity to decide whether to investigate and resolve the problems.

    Step 14
  15. Fields and links in this section behave as in the standard Population Selection group box throughout Campus Solutions.

    Step 15
  16. Click the Selection Tool list.

    Step 16
  17. Click the PS Query list item.

    Step 17
  18. Click the Look Up button.

    Step 18
  19. Click an entry in the Query Name column.

    Step 19
  20. Click the Preview Selection Results link.

    Step 20
  21. Click the Return button.

    Step 21
  22. When you enter the Record (Table) Name, the fields that are available for update are available for selection.

    Step 22
  23. Enter each Field Name that you want to update and enter the Field Value to use.

     

    When you run the Population Update process, the system finds the record and updates the field values with the values that you specify for the records you have identified using the Population Selection utility.

    Step 23
  24. At this point, you would continue to run the Population Selection Update process just as you would any other PeopleSoft Enterprise Process Scheduler process.

     

    Refer to the Running Reports module for examples of running a process.

    Step 24

You have successfully run the Population Update process.

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