Defining Class Permissions


Concept


Steps:

  1. Begin by navigating to the Basic Data page.

     

    Click the Curriculum Management link.

    Step 1
  2. Click the Maintain Schedule of Classes link.

    Step 2
  3. When you open the Maintain Schedule of Classes search page, the system displays the user default values you set up.  In this example, you want to retrieve information for Great Lakes University Fall 2007 term, so you need to override these values.

     

    Click the Clear button.

    Step 3
  4. Enter the desired information into the Academic Institution field. Enter

     a valid value
     e.g.
     "GLAKE"
    .

    Step 4
  5. Click in the Term field.

    Step 5
  6. Enter the desired information into the Term field. Enter

     a valid value
     e.g.
     "0590"
    .

    Step 6
  7. Click in the Subject Area field.

    Step 7
  8. Enter the desired information into the Subject Area field. Enter

     a valid value
     e.g.
     "PSYCH"
    .

    Step 8
  9. Click in the Catalog Nbr field.

    Step 9
  10. Enter the desired information into the Catalog Nbr field. Enter

     a valid value
     e.g.
     "420"
    .

    Step 10
  11. Click the Search button.

    Step 11
  12. Use the Basic Data page to indicate that the class has a student-specific permission requirement.

    Step 12
  13. Click the Student Specific Permissions option.

    Step 13
  14. Click the vertical scrollbar.

    Step 14
  15. Click the Save button.

    Step 15
  16. Click the vertical scrollbar.

    Step 16
  17. To generate add permission for the class, navigate to the Permission to Add page.

     

    Click the Records and Enrollment link.

    Step 17
  18. Click the Term Processing link.

    Step 18
  19. Click the Class Permissions link.

    Step 19
  20. When you open the Class Permissions search page, the system displays the user default values you set up.  In this example, you want to retrieve information for Great Lakes University Fall 2007 term, so you need to override these values.

     

    Click the Clear button.

    Step 20
  21. Enter the desired information into the Academic Institution field. Enter

     a valid value
     e.g.
     "GLAKE"
    .

    Step 21
  22. Click in the Term field.

    Step 22
  23. Enter the desired information into the Term field. Enter

     a valid value
     e.g.
     "0590"
    .

    Step 23
  24. Click in the Subject Area field.

    Step 24
  25. Enter the desired information into the Subject Area field. Enter

     a valid value
     e.g.
     "PSYCH"
    .

    Step 25
  26. Click in the Catalog Nbr field.

    Step 26
  27. Enter the desired information into the Catalog Nbr field. Enter

     a valid value
     e.g.
     "420"
    .

    Step 27
  28. Click the Search button.

    Step 28
  29. Use the Permission to Add page to create student-specific or general class permission numbers for adding classes.

    Step 29
  30. This is the default expire date. You can change this date. When you create permissions for a class, the system populates the Expire Date column with the default date value. The system retrieves the value for the Default Date field from the Session Time Period table or the Session Table.

    Step 30
  31. Use these check boxes to specify which conditions a class permission overrides. For example, if you select Requisites Not Met, and do not select Closed Class, the class permission will allow students to enroll in the class if they do not meet the prerequisites, but not if the class is full.

    Step 31
  32. Click in the ID field.

    Step 32
  33. Enter the desired information into the ID field. Enter

     a valid value
     e.g.
     "SR0801"
    .

    Step 33
  34. Click the Add Row button.

    Step 34
  35. Enter the desired information into the ID field. Enter

     a valid value
     e.g.
     "SR0802"
    .

    Step 35
  36. Click the Add Row button.

    Step 36
  37. Enter the desired information into the ID field. Enter

     a valid value
     e.g.
     "SR0803"
    .

    Step 37
  38. Click the vertical scrollbar.

    Step 38
  39. Click the Save button.

    Step 39
  40. Next, set general class permissions.

     

    Click the Return to Search button.

    Step 40
  41. Click in the Catalog Nbr field.

    Step 41
  42. Enter the desired information into the Catalog Nbr field. Enter

     a valid value
     e.g.
     "365"
    .

    Step 42
  43. Click the Search button.

    Step 43
  44. This field is available only if the Student Specific Permissions check box is not selected on the Basic Data page.

     

    Click in the Assign More Permissions field.

    Step 44
  45. Enter the number of permissions you want to create.

     

    Enter the desired information into the Assign More Permissions field. Enter

     a valid value
     e.g.
     "15"
    .

    Step 45
  46. When you click Generate, the requested number of rows appear in the Class Permission Data group box.

     

    Click the Generate button.

    Step 46
  47. If you select this check box, the system selects all of the unselected Issued check boxes in the Class Permission Data group. The system also populates the Issued By and Issued Date fields when you save the page.

    Step 47
  48. Click the vertical scrollbar.

    Step 48
  49. Click the Save button.

    Step 49

You have assigned student-specific permissions and generated class permission numbers.

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