Reviewing Accounting Line Information


Concept


Steps:

  1. Begin by navigating to the Accounting Line page.

     

    Click the Student Financials link.

    Step 1
  2. Click the GL Interface link.

    Step 2
  3. Click the Review Accounting Lines link.

    Step 3
  4. Click the Search button.

    Step 4
  5. Use the Accounting Line page to review accounting line information created by the GL Interface and Cashiering GL Interface processes.

    Step 5
  6. Use the options in the Search Criteria group box to select which fields you want to use to search for an accounting line.

     

    Enter a particular field value as the search criteria.

    Step 6
  7. You can view accounting lines for a single person or external organization, lines related to a single receipt, or those for a specific GL Interface process instance.

    Step 7
  8. In this example, you want to view accounting lines for a specific process instance.

     

    Click the Run Date and Sequence Number option.

    Step 8
  9. Click in the Run Date field.

    Step 9
  10. Your search criteria is the first instance of the GL Interface process run on 07/26/2007.

     

    Enter the desired information into the Run Date field. Enter

     a valid value
     e.g.
     "07/26/2007"
    .

    Step 10
  11. Click in the Sequence Number field.

    Step 11
  12. Enter the desired information into the Sequence Number field. Enter

     a valid value
     e.g.
     "1"
    .

    Step 12
  13. Click the vertical scrollbar.

    Step 13
  14. Click the View Accounting Line Records button to display accounting line information that meets your search criteria.

     

    Click the View Accounting Line Records button.

    Step 14
  15. Click the vertical scrollbar.

    Step 15
  16. You can see all accounting lines that the system created in this process instance.

     

    Click the vertical scrollbar.

    Step 16
  17. Use the options in the Chart Fields group box to view accounting lines related to specific ChartField values. 

     

    If you use this option, you must select one or more ChartField values.

    Step 17
  18. In this example, you want to view accounting lines that meet your ChartField criteria.

     

    Click the Chart Fields option.

    Step 18
  19. Your search criteria is accounting lines related to the EGVBU GL business unit and fund F100.

     

    Click in the GL Business Unit field.

    Step 19
  20. Enter the desired information into the GL Business Unit field. Enter

     a valid value
     e.g.
     "EGVBU"
    .

    Step 20
  21. Click in the Fund Code field.

    Step 21
  22. Enter the desired information into the Fund Code field. Enter

     a valid value
     e.g.
     "F100"
    .

    Step 22
  23. Click the vertical scrollbar.

    Step 23
  24. If you are using a third-party or legacy general ledger application instead of PeopleSoft General Ledger, enter the external chart of accounts information for which you want to search in the External GL Chart Field.

     

    If you use this option, the search returns only accounting lines containing the specific chart of accounts information that you supply.

    Step 24
  25. You can add any additional ChartField search criteria that you want before searching.

     

    Click the View Accounting Line Records button.

    Step 25
  26. Review the results of your search.

    Step 26

You have successfully searched and reviewed accounting line information.

Table of Contents  Start Topic