Entering Emergency Contacts


Concept


Steps:

  1. Begin by navigating to the Emergency Contact Information page.

     

    Click the Campus Community link.

    Step 1
  2. Click the Personal Information link.

    Step 2
  3. Click the Emergency Contacts link.

    Step 3
  4. Enter the desired information into the ID field. Enter

     a valid value
     e.g.
     "0058"
    .

    Step 4
  5. Click the Search button.

    Step 5
  6. Use the Emergency Contact Information page to enter an individual's emergency contact data, including the contact's name, addresses, and primary phone number.

    Step 6
  7. Enter the desired information into the Contact Name field. Enter

     a valid value
     e.g.
     "Nicole Mobley"
    .

    Step 7
  8. Click the Relationship list.

    Step 8
  9. Click the Parent list item.

    Step 9
  10. Nicole is John's primary contact. This indicates that Nicole is the first person you should contact in an emergency situation. An individual can have only one primary contact.

     

    Click the Primary Contact option.

    Step 10
  11. Select the Same Address as Individual check box to indicate that the contact has the same address information as the individual in your database, and then select that individual's address type that is the same as this contact's address type. If it is selected, you do not need to complete any of the address fields. The system displays the correct address data.

    Step 11
  12. Select the Same Phone as Individual check box to indicate that the contact has the same phone information as the individual in your database, and then select that individual's phone type that is the same as this contact's phone type. If it is selected, you do not need to complete any of the phone fields. The system displays the correct phone data.

     

    An emergency contact can have the same address as the primary individual, but have a different phone number.

    Step 12
  13. If the address and phone of the individual and the emergency contact are not the same, you must specify the contact's address and phone data in the Contact Address and Contact Phone regions.

     

    Click the Edit Address link.

    Step 13
  14. Click in the Address 1 field.

    Step 14
  15. Enter the desired information into the Address 1 field. Enter

     a valid value
     e.g.
     "4300 Black Ave."
    .

    Step 15
  16. Click in the Address 2 field.

    Step 16
  17. Enter the desired information into the Address 2 field. Enter

     a valid value
     e.g.
     "Apt 5494"
    .

    Step 17
  18. Click in the City field.

    Step 18
  19. Enter the desired information into the City field. Enter

     a valid value
     e.g.
     "Pleasanton"
    .

    Step 19
  20. Click in the State field.

    Step 20
  21. Enter the desired information into the State field. Enter

     a valid value
     e.g.
     "CA"
    .

    Step 21
  22. Click in the Postal field.

    Step 22
  23. Enter the desired information into the Postal field. Enter

     a valid value
     e.g.
     "94566"
    .

    Step 23
  24. Click the OK button.

    Step 24
  25. An emergency contact can have the same address as the primary individual, but have a different phone number. If Same Phone as Individual is not selected, the phone area of the page is titled Contact Phone. When Same Phone as Individual is selected, the title becomes Individual's Phone.

     

    For this example, John's mother has a different phone number. Enter the main phone contact information for her.

     

    Click in the Phone field.

    Step 25
  26. Enter the desired information into the Phone field. Enter

     a valid value
     e.g.
     "9255557878"
    .

    Step 26
  27. You can also enter additional phone numbers that the emergency contact may have, such as cellular or business phone numbers.

     

    Click the Emergency Contact Other Phones tab.

    Step 27
  28. Use the Emergency Contact Other Phones page to enter additional telephone numbers for an emergency contact.

    Step 28
  29. Click the Phone Type list.

    Step 29
  30. Click the Mobile list item.

    Step 30
  31. Click in the Phone field.

    Step 31
  32. Enter the desired information into the Phone field. Enter

     a valid value
     e.g.
     "9255559963"
    .

    Step 32
  33. Click the Save button.

    Step 33

You have successfully specified an emergency contact's name and addresses, as well as the primary and additional telephone numbers.

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