Producing Electronic Transcripts



  1. Begin by navigating to the Transcript Request page.


    Click the Records and Enrollment link.

    Step 1
  2. Click the Transcripts link.

    Step 2
  3. Click the Electronic Transcript Request link.

    Step 3
  4. Enter the desired information into the ID field. Enter

     a valid value

    Step 4
  5. Click the Search button.

    Step 5
  6. Use the Transcript Request page to enter general information about the transcript request.

    Step 6
  7. Click the Transcript Type list.

    Step 7
  8. You want to request an official transcript, because the student has recently graduated.


    Click the Official Transcripts - All list item.

    Step 8
  9. Click the Request Reason list.

    Step 9
  10. Click the Graduation list item.

    Step 10
  11. Click the Address tab.

    Step 11
  12. Use the Address page to enter address information for the organization or person to which you are sending the electronic transcript.

    Step 12
  13. You want to send this to another university, Long Beach City College.


    Click the Specify External Org ID option.

    Step 13
  14. Click in the Org ID field.

    Step 14
  15. Enter the desired information into the Org ID field. Enter

     a valid value

    Step 15
  16. Click in the Location Nbr field.

    Step 16
  17. Enter the desired information into the Location Nbr field. Enter

     a valid value

    Step 17
  18. Click in the Country field.

    Step 18
  19. After you enter a location number, the system populates the Country and Address fields with the location address on file in the system.

    Step 19
  20. Click the Send Options tab.

    Step 20
  21. Use the Send Options page to specify the send method and the recipient's email information.

    Step 21
  22. Click the Send Options list.

    Step 22
  23. You want to send the transcript to Long Beach City College by email.


    Click the Email list item.

    Step 23
  24. Click in the Email Address field.

    Step 24
  25. Enter the desired information into the Email Address field. Enter

     a valid value

    Step 25
  26. Click in the E-Mail Message field.

    Step 26
  27. You can enter any message to send to the institution, along with the electronic transcript.


    Enter the desired information into the E-Mail Message field. Enter

     a valid value
     "Attached you will find the requested transcript."

    Step 27
  28. Click the Process button to immediately process the request and send the report.


    Click the Process button.

    Step 28
  29. Click the Request History tab.

    Step 29
  30. The Request History page  displays the electronic transcript request history for the student.

    Step 30

You have successfully processed an electronic transcript request for a student.

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