Entering Decedent Data


Concept


Steps:

  1. Begin by navigating to the Decedent Data page.

     

    Click the Campus Community link.

    Step 1
  2. Click the Personal Information link.

    Step 2
  3. Click the Biographical link.

    Step 3
  4. Click the Personal Attributes link.

    Step 4
  5. Click the Decedent Data link.

    Step 5
  6. Enter the desired information into the ID field. Enter

     a valid value
     e.g.
     "FA0184"
    .

    Step 6
  7. Click the Search button.

    Step 7
  8. Use the Decedent Data page to enter the date of death and other data about the decedent.

    Step 8
  9. Enter the individual's date of death. You can enter either the official date of death or the date on which your institution was notified of the death, depending on your institution's requirements. When you enter a date and save the page, the system displays the word DECEASED at the top of pages about this individual throughout your system. If you do not enter a date, the deceased label does not appear. If you do not know the date of death, use the Service Indicator page to assign your institution's deceased indicator to this individual.

     

    If, after you enter a date of death and save the Decedent Data page, you decide that you do not want the deceased label to appear on pages for this individual, return to the Decedent Data page, highlight and delete the date, and then save the page with an empty Date of Death field. The deceased label no longer appears.

     

    Enter the desired information into the Date of Death field. Enter

     a valid value
     e.g.
     "12/15/2006"
    .

    Step 9
  10. Click in the Place of Death field.

    Step 10
  11. Enter the place (city, state, county, or country) where the individual died.

     

    Enter the desired information into the Place of Death field. Enter

     a valid value
     e.g.
     "Denver, CO"
    .

    Step 11
  12. Click in the Death Certificate Nbr field.

    Step 12
  13. Enter the number from the official certificate of death.

     

    The death certificate number might be required for financial aid reconciliation if the individual is a student, for beneficiary pay out if the individual is an employee, or to receive funds if the individual donated a trust to your institution. Consult your institution's administration.

     

    Enter the desired information into the Death Certificate Nbr field. Enter

     a valid value
     e.g.
     "CO558936"
    .

    Step 13
  14. Click the Save button.

    Step 14

You successfully entered decedent data for an individual.

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