Calculating and Viewing Tuition for an Individual Student


Concept


Steps:

  1. Begin by navigating to the Tuition Calculation page.

     

    Click the Student Financials link.

    Step 1
  2. Click the Tuition and Fees link.

    Step 2
  3. Click the Tuition Calculation link.

    Step 3
  4. Because this calculation is only for one student, enter that student's EmplID here.

     

    Enter the desired information into the ID field. Enter

     a valid value
     e.g.
     "SFTRN036"
    .

    Step 4
  5. Click the Search button.

    Step 5
  6. Use the Tuition Calculation page to calculate a student's tuition.

    Step 6
  7. The first part of this page consists of display-only field values.  You can use the check boxes and list boxes  below to override certain choices.

    Step 7
  8. Select the Override Billing Units check box to calculate tuition based on anticipated units.

    Step 8
  9. If you set billing units as a part of tuition calculation, the system displays the number of the student’s Projected Billing Units. You can edit this field.

    Step 9
  10. Select the Override Init Enrl Fee check box to override an initial enrollment fee.

    Step 10
  11. Select the Override Init Add Fee check box to override an initial add fee.

    Step 11
  12. The Tuition Residency field displays the tuition residency calculated for the student. You can override the value and calculate it again to post the changed amount.

    Step 12
  13. You can enter an Override Tuition Group other than the one to which the student is already assigned. When you calculate the student's tuition using this page, the system uses the tuition group that you enter in this field instead of the previously assigned group.

    Step 13
  14. Until tuition and fees have been calculated at least once, the Tuition Group and Tuition Calc Date Time fields are blank. After calculation, the fields display the tuition group into which the student was placed upon calculation, and when the calculation took place.

    Step 14
  15. The system selects the Tuition Calc Required check box when changes have been made to the student’s enrollment or other attributes (such as placement in a student group) that require an initial or new calculation of tuition and fees.

    Step 15
  16. Click the Calculate Tuition and Fees button.

    Step 16
  17. After calculating Sally's tuition, notice that the Tuition Group and Tuition Calc Date Time fields are populated.

    Step 17
  18. Next, click the Display Tuition and Fees link to access the Tuition and Fees page, where you can review charges for tuition and fees that have been calculated and charged to the student’s account.

     

    Click the Display Tuition and Fees link.

    Step 18
  19. The four Tuition and Fees tabs each display various information about the tuition and fees calculated for this student.

    Step 19
  20. The Tuition and Fees 1 tab displays account and item type information for this student.

     

    Click the Tuition and Fees 2 tab.

    Step 20
  21. The Tuition and Fees 2 tab displays course and session information for this student

     

    Click the Tuition and Fees 3 tab.

    Step 21
  22. The Tuition and Fees 3 tab displays waivers, the due date calendar, and any adjustment calendar and refund information for this student.

     

    Click the Tuition and Fees 4 tab.

    Step 22
  23. The Tuition and Fees 4 tab displays academic information for this student.

     

    Click the Return link.

    Step 23
  24. Next, you will click Display Errors/Warnings to access the Calculation Messages page, where you can review all messages associated with tuition and fees calculation for the student.

     

    This link is available only if the corresponding selections have been made on the Display Errors/Warning Controls page in the Tuition Calculation Controls component. 

     

    Click the Display Errors / Warnings link.

    Step 24
  25. The Calculation Messages 1 tab displays warnings and messages associated with the tuition calculation for this student.

     

    These warnings do not necessarily mean that the tuition has not been calculated properly.

     

    Click the Messages 2 tab.

    Step 25
  26. The Messages 2 tab displays the academic information for this student.

     

    Click the Return link.

    Step 26
  27. Next you will review this student's academic information.

     

    Click the Academic Information link.

    Step 27
  28. The Academic Information page displays career data and also has links to Academic Plan and Enrollment information.

     

    Click the Return link.

    Step 28
  29. Next, click to view account information.

     

    Click the Display Student's Accounts link.

    Step 29
  30. The Student Accounts page displays specific charges for this student.

    Step 30
  31. Click an entry in the Account Details column.

    Step 31
  32. The Account Details page breaks down the tuition charges for this student.

    Step 32
  33. Click the Return link.

    Step 33
  34. Click the Return link.

    Step 34

You have successfully calculated tuition and fees for an individual student.

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