Creating and Linking a Student Payment Plan to an Account


Concept


Steps:

  1. Begin by navigating to the Payment Plan 1 page.

     

    Click the Student Financials link.

    Step 1
  2. Click the Payment Plans link.

    Step 2
  3. Click the Create link.

    Step 3
  4. Click the Add a New Value tab.

    Step 4
  5. Note that the system assigns a Contract Number of NEXT until you save the new contract you are about to create.

     

    Click the Add button.

    Step 5
  6. Use the Payment Plan 1 page to define basic payment plan contract parameters.

    Step 6
  7. Click the Copy button to access the Copy Contract page, where you can copy an existing payment plan contract as the basis of a new payment plan contract. You may copy all contract setup information except for term and date information.

    Step 7
  8. Enter the desired information into the Description field. Enter

     a valid value
     e.g.
     "Tuition and Housing Plan"
    .

    Step 8
  9. Click in the Short Description field.

    Step 9
  10. Enter the desired information into the Short Description field. Enter

     a valid value
     e.g.
     "Tuit & Hou"
    .

    Step 10
  11. Click in the Long Description field.

    Step 11
  12. Enter the desired information into the Long Description field. Enter

     a valid value
     e.g.
     "Tuition and Housing Plan"
    .

    Step 12
  13. Enter the maximum amount of installment payments a student can make through the payment plan account.

     

    Click in the Total Budget Amt field.

    Step 13
  14. Enter the desired information into the Total Budget Amt field. Enter

     a valid value
     e.g.
     "10,000.00"
    .

    Step 14
  15. Click in the First Bill Date field.

    Step 15
  16. Enter the desired information into the First Bill Date field. Enter

     a valid value
     e.g.
     "9/1/2007"
    .

    Step 16
  17. Click in the Payment Due Days field.

    Step 17
  18. Enter the desired information into the Payment Due Days field. Enter

     a valid value
     e.g.
     "15"
    .

    Step 18
  19. Enter the number of installments that students must make to pay off the plan.

     

    Click in the Number Of Payments field.

    Step 19
  20. Enter the desired information into the Number Of Payments field. Enter

     a valid value
     e.g.
     "6"
    .

    Step 20
  21. Click in the Term field.

    Step 21
  22. Enter the desired information into the Term field. Enter

     a valid value
     e.g.
     "0590"
    .

    Step 22
  23. Enter the Last Date that charges can be added or adjusted and still be picked up by the plan.

     

    Click in the Last Date field.

    Step 23
  24. Enter the desired information into the Last Date field. Enter

     a valid value
     e.g.
     "3/31/08"
    .

    Step 24
  25. Click the Billing Cycle list.

    Step 25
  26. Click the Monthly list item.

    Step 26
  27. Select the value of the HR Plan Type that applies to the Payroll Deduction Code.

     

    Assigning a payroll deduction code to a payment plan is necessary only if you plan to restrict payroll deductions to apply to payment plan accounts.

     

    Click the Plan Type list.

    Step 27
  28. Click the Employer Only list item.

    Step 28
  29. Use the Service Impact field to specify the service impact that would prevent enrollment into the payment plan.

    Step 29
  30. Use the Payroll Deduction field to enter the code of the payroll deduction that applies to the payment plan account.

     

    Assigning a payroll deduction code to a payment plan is necessary only if you plan to restrict payroll deductions to apply to payment plan accounts.

    Step 30
  31. Click the Payment Plan 2 tab.

    Step 31
  32. Use the Payment Plan 2 page to define payment plan type, eligible charges, and time frame.

    Step 32
  33. Click the Plan Type list.

    Step 33
  34. Select Calculated to determine which charges to include based on the rules you define on this page.

     

    Click the Calculated list item.

    Step 34
  35. The remaining fields on this page become available.

     

    Click in the Item Type Group field.

    Step 35
  36. Select the Item Type Group that includes all of the charges to be included in the payment plan.

     

    Enter the desired information into the Item Type Group field. Enter

     a valid value
     e.g.
     "TUI&HOUFEE"
    .

    Step 36
  37. Select the Offset Item Type Group that includes payments and/or financial aid that the system uses to offset charges and thereby reduce the amount of the payment plan.

     

    Click in the Offset Item Type Group field.

    Step 37
  38. Enter the desired information into the Offset Item Type Group field. Enter

     a valid value
     e.g.
     "FINAID"
    .

    Step 38
  39. In the Term and Offset Term group boxes, enter the range of terms for which the system includes charges and offsetting credits in the payment plan.

    Step 39
  40. In the Charge Date and Charge Offset Date group boxes, specify when charges and offsetting credits may be added to or adjusted in the payment plan.

    Step 40
  41. Click in the From field.

    Step 41
  42. Enter the desired information into the From field. Enter

     a valid value
     e.g.
     "0590"
    .

    Step 42
  43. Click in the To field.

    Step 43
  44. Enter the desired information into the To field. Enter

     a valid value
     e.g.
     "0610"
    .

    Step 44
  45. Specify the earliest date to include charges and/or offsetting credits in the payment plan.

     

    Click in the Add field.

    Step 45
  46. Enter the desired information into the Add field. Enter

     a valid value
     e.g.
     "05/01/07"
    .

    Step 46
  47. Specify the last date you can adjust the payment plan for new charges or a reduction in charges and/or offsetting credits.

     

    Click in the Adjust field.

    Step 47
  48. Enter the desired information into the Adjust field. Enter

     a valid value
     e.g.
     "10/31/07"
    .

    Step 48
  49. Click in the From field.

    Step 49
  50. Enter the desired information into the From field. Enter

     a valid value
     e.g.
     "0590"
    .

    Step 50
  51. Click in the To field.

    Step 51
  52. Enter the desired information into the To field. Enter

     a valid value
     e.g.
     "0610"
    .

    Step 52
  53. Click in the Add field.

    Step 53
  54. Enter the desired information into the Add field. Enter

     a valid value
     e.g.
     "05/01/07"
    .

    Step 54
  55. Click in the Adjust field.

    Step 55
  56. Enter the desired information into the Adjust field. Enter

     a valid value
     e.g.
     "10/31/07"
    .

    Step 56
  57. Use the Anticipated Aid Term/Date group box to enter the range of terms for which the system considers anticipated aid.

    Step 57
  58. Click in the From field.

    Step 58
  59. Enter the desired information into the From field. Enter

     a valid value
     e.g.
     "0590"
    .

    Step 59
  60. Click in the To field.

    Step 60
  61. Enter the desired information into the To field. Enter

     a valid value
     e.g.
     "0610"
    .

    Step 61
  62. Click in the Anticipated Aid Date field.

    Step 62
  63. Enter the desired information into the Anticipated Aid Date field. Enter

     a valid value
     e.g.
     "08/15/07"
    .

    Step 63
  64. Click the Payment Plan Item Type tab.

    Step 64
  65. Use the Payment Plan Item Type page to define payment plan item types.

    Step 65
  66. Specify how the system distributes changes to payment plan installments.

     

    Click the Adjustment Option list.

    Step 66
  67. Click the Adjust First Bill list item.

    Step 67
  68. Specify how the system applies payments that exceed the amount billed.

     

    Click the Extra Payments Option list.

    Step 68
  69. Click the First Bill list item.

    Step 69
  70. Enter the Account Type that you have defined for the plan.

     

    Click in the Account Type field.

    Step 70
  71. Enter the desired information into the Account Type field. Enter

     a valid value
     e.g.
     "PPL"
    .

    Step 71
  72. Enter the charge item type used to create a charge on the payment plan account.

     

    Click in the Charge Item Type field.

    Step 72
  73. Enter the desired information into the Charge Item Type field. Enter

     a valid value
     e.g.
     "180000000002"
    .

    Step 73
  74. Enter the item type that you want to use to credit the tuition and fees covered by the payment plan.

     

    Click in the Payment Item Type field.

    Step 74
  75. Enter the desired information into the Payment Item Type field. Enter

     a valid value
     e.g.
     "360000000003"
    .

    Step 75
  76. Click the Payment Plan Fee tab.

    Step 76
  77. Use the Payment Plan Fee page to define payment plan administrative fees.

    Step 77
  78. Select the type of assessment. You can leave this field blank if you do not want to assess a fee.

     

    However, when you leave the field blank, all of the other fields on the page become unavailable.

     

    Click the Type of Assessment list.

    Step 78
  79. Click the Payment Plan Fee list item.

    Step 79
  80. Click in the Payment Plan Fee field.

    Step 80
  81. Enter the desired information into the Payment Plan Fee field. Enter

     a valid value
     e.g.
     "25.00"
    .

    Step 81
  82. Select how you want to split the assessment fee.

     

    Click the Assessment Fee Split list.

    Step 82
  83. Click the Add to first payment list item.

    Step 83
  84. Enter the item type that you want to use for the assessment fee.

     

    Click in the Assessment Item Type field.

    Step 84
  85. Enter the desired information into the Assessment Item Type field. Enter

     a valid value
     e.g.
     "110000000000"
    .

    Step 85
  86. Click the Save button.

    Step 86
  87. Now that you have created a payment plan, assign it to a student.

     

    Click the Assign link.

    Step 87
  88. Click the Add a New Value tab.

    Step 88
  89. Click in the ID field.

    Step 89
  90. Enter the desired information into the ID field. Enter

     a valid value
     e.g.
     "SFTRN025"
    .

    Step 90
  91. Notice that the system brought along the Contract Number of the payment plan you just created.

    Step 91
  92. Click the Add button.

    Step 92
  93. Use the Payment Plan 1 page to confirm or modify the student payment plan information for Terry that appears on this page.

    Step 93
  94. All of the values populating the fields on this page are default values from the contract setup pages. You can override values in any fields that are available, but cannot exceed the limits established when you set up the contract.

    Step 94
  95. Click the Payment Plan 2 tab.

    Step 95
  96. Use the Payment Plan 2 page continue to confirm or modify the additional student payment plan contract parameters for Terry.

    Step 96
  97. If you were linking a student to an Existing Plan Type, all eligible charges would be displayed in this area.

    Step 97
  98. You can review and adjust billing dates and installment amounts on the Payment Distribution page.

    Step 98
  99. Click the Post button to post each of the scheduled payments and plan fees to the student's account.

     

    Click the Post button.

    Step 99

You have successfully created a payment plan and linked it to a student account.

Table of Contents  Start Topic