Begin by navigating to the Deferral Contract page.
Click the Student Financials link.Step 1
Click the Payment Plans link.Step 2
Click the Create Deferral Contract link.Step 3
Click the Add a New Value tab.Step 4
Note that the system assigns a Contract Number of NEXT until you save the new contract you are about to create.
Click the Add button.Step 5
Use the Deferral Contract page to define basic deferral contract parameters.Step 6
Click the Copy button to access the Copy Contract page, where you can copy an existing deferral contract as the basis of a new deferral contract. You may copy all contract setup information except for term and date information.Step 7
Enter the desired information into the Description field. Enter
Click in the Short Description field.Step 9
Enter the desired information into the Short Description field. Enter
Click in the Long Description field.Step 11
Enter the desired information into the Long Description field. Enter
Click in the Term field.Step 13
Enter the desired information into the Term field. Enter
Enter the item type Tree Name that includes the charge item types that you cover under this plan.
In this case, accept the system default value.Step 15
Click in the Student Max field.Step 16
Enter the maximum amount you want to allow any one student to defer under the contract.
Be sure to set this amount high enough to meet your needs. The system does not defer eligible charges that cause the deferred amount to exceed the student maximum.
Enter the desired information into the Student Max field. Enter
Set the date range for the deferral contract. The system defers only eligible charges posted to the student’s account within this range.
Click in the From Date field.Step 18
Enter the desired information into the From Date field. Enter
Click in the To Date field.Step 20
Enter the desired information into the To Date field. Enter
Set the time unit used to calculate the payment’s due date and bill date.
Click the Due Date/Days list.Step 22
Click the Due Date list item.Step 23
Since you selected Due Date in the Due Date/Days field, set the date the payment is due and the date that you want it billed regardless of the charge effective date.
Click in the Defer Date field.Step 24
Enter the desired information into the Defer Date field. Enter
Click the Deferral Contract Fee tab.Step 26
Use the Deferral Contract Fee page to define deferral contract administrative fees.Step 27
Enter the desired information into the Assessment Fee field. Enter
Refresh the page.
Press [Tab].Step 29
More fields become available for entry.
Click in the Account Type field.Step 30
Enter the Account Type designated for payment plans.
Enter the desired information into the Account Type field. Enter
Click in the Assess Item Type field.Step 32
Enter the desired information into the Assess Item Type field. Enter
Use the Due Date/Days group box to define the parameters for calculating the due date for the assessment fee.
Click the Use list.Step 34
Click the Due Date list item.Step 35
Click in the Due Date field.Step 36
Enter the desired information into the Due Date field. Enter
Click the Deferral Contract Charges tab.Step 38
Use the Deferral Contract Charges page to define deferral contract eligible charges and maximum amounts.Step 39
Fields in the Offset Charge Info group box are not available for deferral contracts.Step 40
Enter the item type Tree Node to designate charges covered under this contract.
Click in the Tree Node field.Step 41
Enter the desired information into the Tree Node field. Enter
Click in the Max Amount field.Step 43
Enter the maximum amount that can be deferred under the corresponding tree node.
Be sure to set this amount high enough to meet your needs.
Eligible charges are selected for deferment on an individual basis and the sum of charges within the node must not exceed the maximum amount.
Enter the desired information into the Max Amount field. Enter
Click the Save button.Step 45
Now that you have created a deferral contract, link it to a student's account.
Click the Assign Deferral Contract link.Step 46
Click the Add a New Value tab.Step 47
Click in the ID field.Step 48
You want to link this contract to Terry Chastain, whose student ID is SFTRN025.
Enter the desired information into the ID field. Enter
Note that the system has carried over the Contract Number of the deferral contract you just created.Step 50
Click the Add button.Step 51
Use the Defer Student page to define student-specific details for a deferral contract.Step 52
In this example, do not change the terms or other contract details for this student; however, waive the Assessment Fee.
Click the Waive Fee option.Step 53
Notice that the Assessment Fee field is now blank.Step 54
Click the Calculate button to calculate charges to be deferred.
After calculating the contract, but before posting it, you can navigate to the Defer Student Charges page to confirm which charges the system selected for deferral.
Click the Calculate button.Step 55
Click the Post button.Step 56
After posting, you can click the Deferred Charges link to confirm that the charges have been deferred to the correct dates.Step 57
If the Posting process malfunctions or encounters problems, the Display Error/Warning link becomes available.
Click the link to see errors and warning messages.Step 58
You have successfully created a deferral contract and linked it to a student account.
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