Assigning Evaluation Codes Manually


Concept


Steps:

  1. Begin by navigating to the Application Evaluation page.

     

    Click the Student Admissions link.

    Step 1
  2. Click the Application Evaluation link.

    Step 2
  3. Click in the ID field.

    Step 3
  4. For this example, you want to enter the ID for Tina Smith.

     

    Enter the desired information into the ID field. Enter

     a valid value
     e.g.
     "AD5030"
    .

    Step 4
  5. Click in the Application Program Nbr field.

    Step 5
  6. Enter the desired information into the Application Program Nbr field. Enter

     a valid value
     e.g.
     "1"
    .

    Step 6
  7. Access the Application Evaluation page.

     

    Click the Search button.

    Step 7
  8. Use the Application Evaluation page to assign an evaluation code and to enter general information about the evaluation.

    Step 8
  9. Use the Evaluation code field to enter an evaluation code to be used to evaluate this applicant.

     

    Click in the Evaluation Code field.

    Step 9
  10. The Evaluation Code populates various fields in this component with default information (such as rating schemes and committees).

     

    For this example, you want to enter the code for UG Applicants.

     

    Enter the desired information into the Evaluation Code field. Enter

     a valid value
     e.g.
     "UGAPPLFYR"
    .

    Step 10
  11. The Evaluation Number automatically populates as 1 for the first application evaluation you enter, 2 for the second, and continues incrementally.

    Step 11
  12. The system selects the Recalculate Evaluation check box if application materials were linked to this application—either manually or through the Application Materials Extract process—after the application was processed by the Application Status Update process.

     

    When the Recalculate Evaluation check box is selected, the Application Status Update process will include the application again the next time that the process runs.

     

    Click the Recalculate Evaluation option.

    Step 12
  13. Click the Eval Stat list.

    Step 13
  14. Enter the current Evaluation Status for this program.

     

    Click the Committee list item.

    Step 14
  15. Click the Refresh button.

    Step 15
  16. An Overall Rating ID is a rating scheme with a type equal to Overall. Such rating schemes evaluate objective information about an application.

     

    The Overall Rating ID automatically appears if the evaluation code was defined with an overall rating ID. You can change the system-generated Overall Rating ID, if desired.

     

    If you want to evaluate only subjective data, enter a Committee Rating ID only.

    Step 16
  17. Access the Overall Rating page.

     

    Click the Overall Rating tab.

    Step 17
  18. Use the Overall Rating page to manually enter or edit overall rating information for an application evaluation.

    Step 18
  19. Because it is unnecessary for each committee member to evaluate objective information (such as a test score), you can store objective rating values for the application on this page.

    Step 19
  20. If a new Course, Subject, academic Summary, Test Score, or General Material has been added to this person's record, the system automatically selects the respective check boxes.

    Step 20
  21. The system selects the Automatic Update Process check box if any of the other choices in this group box are selected.

     

    When this check box is selected, the Automatic Update Process will include this application in the next run of the Application Materials Extract process.

    Step 21
  22. The Rating Components of the rating scheme that you entered in the Overall Rating ID field on the Application Evaluation page appear here.

     

    You can add new Rating Components.

    Step 22
  23. You can enter Rating Values manually.

     

    If you used the Evaluation Calculation process to determine the values, the system displays the calculated values here. 

    Step 23
  24. The system selects the Final Value check box if the Rating Component is a final value component.

     

    A final value component must have a Rating Value before the Evaluation Calculation process can process this application.

    Step 24
  25. The system selects the Evaluated check box if a Rating Component was evaluated through the Evaluation Calculation process.

     

    If you are manually evaluating the Rating Component, select this check box after evaluating the component.

    Step 25
  26. Click in the Rating Value field.

    Step 26
  27. For this example, you want to enter the Rating Value for the applicant's Academic Performance.

     

    Enter the desired information into the Rating Value field. Enter

     a valid value
     e.g.
     "4.0000"
    .

    Step 27
  28. Click the Evaluated option.

    Step 28
  29. Click in the Rating Value field.

    Step 29
  30. For this example, you want to enter the Rating Value for the applicant's Highest SAT I score.

     

    Enter the desired information into the Rating Value field. Enter

     a valid value
     e.g.
     "3.5000"
    .

    Step 30
  31. Click the Evaluated option.

    Step 31
  32. Click in the Rating Value field.

    Step 32
  33. For this example, you want to enter the Rating Value for the applicant's Subjective Committee Rating.

     

    Enter the desired information into the Rating Value field. Enter

     a valid value
     e.g.
     "3.9000"
    .

    Step 33
  34. Click the Evaluated option.

    Step 34
  35. Access the Committee Rating page.

     

    Click the Committee Rating tab.

    Step 35
  36. Use the Committee Rating page to assign application evaluation committees to an application evaluation.

     

    The overall ratings of the committees that you assign are also stored on this page.

    Step 36
  37. The system displays the Committee and its associated Committee Type if the Evaluation Code for this application evaluation has an evaluation committee assigned to it.

     

    You can add committees.

    Step 37
  38. If you use the Evaluation Code Assignment Process to automatically assign evaluation codes, the process enters the Evaluation Status here.

     

    If you do not use the process, you must manually enter the Evaluation Status of this committee’s evaluation.

     

    For this example, you enter the Evaluation Status manually.

     

    Click the Evaluation Status list.

    Step 38
  39. Click the Progress list item.

    Step 39
  40. If overall ratings exist on the General Evaluators page for each evaluator, then the system automatically calculates and enters the Overall Rating for the entire committee by averaging the Overall Ratings entered for each evaluator assigned to this evaluation and scheme. 

    You can override this calculation if desired.

     

    If you choose not to use rating schemes to evaluate applications, you can enter an Overall Rating manually.

    Step 40
  41. Access the Evaluator Rating page.

     

    Click the Evaluator Rating tab.

    Step 41
  42. Use the Evaluator Rating page to assign evaluators to an application evaluation and record overall ratings for each evaluator.

    Step 42
  43. The evaluators can be from a committee or you can choose any person in your database. The individual evaluators’ overall ratings also appear on this page.

    Step 43
  44. If you entered a committee on the Application Evaluation Committee page, the first evaluator from that committee appears here and the other committee members are available from the Lookup feature.

     

    You cannot enter Evaluator IDs under an Evaluation Code unless you have first entered a committee on the Committee Rating page.

    Step 44
  45. Click the Evaluation Status list.

    Step 45
  46. Click the Progress list item.

    Step 46
  47. If overall ratings exist on the Application Evaluator Rating page for each scheme and each evaluator, then the system automatically calculates and enters the Overall Rating for the evaluator by averaging the overall ratings for each scheme that the evaluator evaluated.

     

    If you choose not to use rating schemes to evaluate applications, you can enter an Overall Rating manually.

    Step 47
  48. Click the Save button.

    Step 48

Congratulations! You successfully assigned an evaluation code to an applicant in your database, and entered general information about the evaluation of that applicant.

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