Using FERPA Quick Entry


Concept


Steps:

  1. Begin by navigating to the FERPA Quick Entry page.

     

    Click the Campus Community link.

    Step 1
  2. Click the Personal Information link.

    Step 2
  3. Click the Biographical link.

    Step 3
  4. Click the FERPA Quick Entry link.

    Step 4
  5. Enter the desired information into the ID field. Enter

     a valid value
     e.g.
     "FA0070"
    .

    Step 5
  6. Click the Search button.

    Step 6
  7. Use the FERPA Quick Entry page to apply or release FERPA restrictions to selected data for an individual.

    Step 7
  8. Click the Restrict All Fields button to select the Restrict option for all fields in all categories on the entire page.

    Step 8
  9. Click the Release All Restrictions button to clear the Restrict option for all fields in all categories on the entire page.

    Step 9
  10. In this example, you want to restrict home and mailing address, all personal data, home phone, and photograph information.

     

    Click the Home option.

    Step 10
  11. Click the Mailing option.

    Step 11
  12. Click the Release to Publication link.

    Step 12
  13. Use the Release to Publication page to specify or review publications to which restricted data may be released.

    Step 13
  14. Click the Publication Categories list.

    Step 14
  15. There are two options.

    All Community Directories: Indicates that the student gives permission to release the otherwise restricted information for inclusion in all of your institution's internal community directories.

    Student Community Directory: Indicates that the student gives permission to release the otherwise restricted information for inclusion in your institution's internal student directory only.

     

    Click the All Community Directories list item.

    Step 15
  16. Click the OK button.

    Step 16
  17. Click the vertical scrollbar.

    Step 17
  18. In this example, you are not restricting any email address or name information.

     

    Click the vertical scrollbar.

    Step 18
  19. Use the Restrict All button to select all options in a category. Use the Release All button to clear all options selected in a category.

     

    In this example, you want to restrict all personal data information.

     

    Click the Restrict All button.

    Step 19
  20. The final items you want to restrict for this student are home phone number and photograph.

     

    Click the vertical scrollbar.

    Step 20
  21. Click the Home option.

    Step 21
  22. Click the Photograph option.

    Step 22
  23. Click the Save button.

    Step 23

You have successfully used the FERPA Quick Entry page to restrict information for a student.

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