Maintaining a Student's Academic Programs


Concept


Steps:

  1. Begin by navigating to the Student Program page.

     

    Click the Records and Enrollment link.

    Step 1
  2. Click the Student Program/Plan link.

    Step 2
  3. You can run this process by searching for an existing Run Control ID or you can add a new value. Creating a Run Control ID that is relevant to the process may help you remember it for future use.

     

    Click the Add a New Value tab.

    Step 3
  4. A Run Control ID is an identifier that, when paired with your User ID, uniquely identifies the process you are running. The Run Control ID defines parameters that are used when a process is run. This ensures that when a process runs in the background, the system does not prompt you for additional values.

     

    Enter the desired information into the ID field. Enter

     a valid value
     e.g.
     "SR12200"
    .

    Step 4
  5. Click the Academic Career list.

    Step 5
  6. Click the Graduate list item.

    Step 6
  7. Click the Add button.

    Step 7
  8. Use the Student Program page to add an academic program to a student’s program stack, maintain the student’s academic program record, or execute program actions that update the student’s academic program record.

    Step 8
  9. The Effective Date is the date on which the Program Action and the other field values on the row become effective. If a term has begun and you must update a student’s academic program so that a new academic program is the primary one, you must use an effective date that is prior to the maximum program effective date for that term.

     

    Enter the desired information into the Effective Date field. Enter

     a valid value
     e.g.
     "01/15/2007"
    .

    Step 9
  10. Click in the Program Action field.

    Step 10
  11. Enter the desired information into the Program Action field. Enter

     a valid value
     e.g.
     "ACTV"
    .

    Step 11
  12. Click in the Academic Program field.

    Step 12
  13. Enter the desired information into the Active in Program field. Enter

     a valid value
     e.g.
     "GLAU"
    .

    Step 13
  14. The Admit Term determines the earliest term in which you can activate a student into a term for this academic career.

     

    Click in the Admit Term field.

    Step 14
  15. Enter the desired information into the Admit Term field. Enter

     a valid value
     e.g.
     "0590"
    .

    Step 15
  16. The Requirement Term indicates the term in which academic advisement degree progress requirements apply to the student for this academic program.

    Step 16
  17. Use the Refresh button to validate the data that you have entered on the page before you are ready to save the page.

     

    Click the Refresh button.

    Step 17
  18. Click the Career Requirement Term link.

    Step 18
  19. Use the Career Requirement Term page to select the student's career requirement term.

    Step 19
  20. The Career Requirement Term indicates the term in which academic advisement degree progress requirements apply to the student for this academic career.

     

    Enter the desired information into the Career Requirement Term field. Enter

     a valid value
     e.g.
     "2050"
    .

    Step 20
  21. Click the OK button.

    Step 21
  22. Click the Student Plan tab.

    Step 22
  23. Use the Student Plan page to add an academic plan to a student's academic program or modify a student’s existing academic plan.

    Step 23
  24. Enter the desired information into the Academic Plan field. Enter

     a valid value
     e.g.
     "ENGL-MA"
    .

    Step 24
  25. Click the Refresh button.

    Step 25
  26. The Plan Sequence is the sequence in which degree progress evaluates a student’s academic plans. The system increments the plan sequence number each time that you add an academic plan.

    Step 26
  27. The Declare Date is the date that the student declares the academic plan. The system displays a date equal to the effective date of the latest program action with a status of Active in Program. You can override this value.

    Step 27
  28. The Requirement Term indicates the term in which academic advisement degree progress requirements apply to the student for this academic plan. The system enters to admit term for the program. You can override this value.

    Step 28
  29. Advisement Status determines how the advisement engine processes the academic requirements groups that you have linked to the student’s program structure. Select from the following options an academic advisement status for the student:

    Include: Ensures that all requirement groups that match this structure are pulled into an audit.

    Not Include: Ensures that all requirement groups that match this structure are not pulled into an audit.

    Optional: Pulls in requirement groups that match this structure, but will not prevent the overall audit from going complete if unsatisfied.

    Step 29
  30. Click the Student Sub-Plan tab.

    Step 30
  31. Use the Student Sub-Plan page to add an academic subplan to a student's academic plan, or modify a student’s existing academic subplan.

    Step 31
  32. You do not have to enter a sub-plan for each plan. Not all plans have sub-plans.  If you do enter a sub-plan, you must also enter the declare date and the requirement term for the sub-plan.

    Step 32
  33. Click the Save button.

    Step 33
  34. Click the Student Attributes tab.

    Step 34
  35. Student attributes are used for cohort tracking and reporting purposes. The Student Attributes page is discussed in the Tracking Student Data lesson.

    Step 35
  36. Click the Student Degrees tab.

    Step 36
  37. Use the Student Degrees page to update a student’s completion term, degree honors, degree GPA, and degree checkout status. This page is covered in the Graduating Students lesson.

    Step 37
  38. The AUS Student Program page is used only by institutions in Australia and New Zealand.

    Step 38

You have successfully activated the student in a program.

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