Assigning Full Course Load Exceptions in Batch


Concept


Steps:

  1. Begin by navigating to the Full Course Exception Load page.

     

    Click the Campus Community link.

    Step 1
  2. Click the SEVIS link.

    Step 2
  3. Click the Full Course Exception Load link.

    Step 3
  4. You can run this process by searching for an existing Run Control ID or you can add a new value. Creating a Run Control ID that is relevant to the report may help you remember it for future use.

     

    Click the Add a New Value tab.

    Step 4
  5. A Run Control ID is an identifier that, when paired with your User ID, uniquely identifies the process you are running. The Run Control ID defines parameters that are used when a process is run. This ensures that when a process runs in the background, the system does not prompt you for additional values.

     

    Enter the desired information into the Run Control ID field. Enter

     a valid value
     e.g.
     "LOAD001"
    .

    Step 5
  6. Click the Add button.

    Step 6
  7. Use the Full Course Exception Load page to enter the request parameters. These parameters will be used to define the processing rules and data to be included when the process is run.

    Step 7
  8. Enter the school code in the SEVIS School Code field. For the direct interface, enter or select the school code from which to select the students. For the External Extract process, enter or select the school code that you want to use for each student granted the full course exception.

     

    Click in the SEVIS School Code field.

    Step 8
  9. Enter the desired information into the SEVIS School Code field. Enter

     a valid value
     e.g.
     "DAL214F12345123"
    .

    Step 9
  10. The options for the Processing Type field are Direct Interface and External Extract Process. Select the appropriate option based on the process that your institution uses to report data to SEVIS.

    • The Direct Interface option selects students with an F-1 or M-1 visa status who have an I-20 record for the selected school code who are term-activated for combination of institution, career, and term indicated and who belong to either the student group or job code indicated.

    • The External Extract Process option selects students with an F-1 or M-1 status who are term-activated for the combination of institution, career, and term indicated and who belong to either the student group or job code indicated.

     

    In this example, accept the default field value.

    Step 10
  11. Select the Report Only check box to run the process to obtain a listing of the students selected without inserting the data into the student’s full course exception record. This enables you to check the student population selected before the data is populated.

     

    Clearing the Report Only check box allows the data to populate on the Full Course Exceptions page for the students selected.

     

    Click the Report Only option.

    Step 11
  12. Click in the Institution field.

    Step 12
  13. Enter the desired information into the Institution field. Enter

     a valid value
     e.g.
     "PSUNV"
    .

    Step 13
  14. Click in the Career field.

    Step 14
  15. Enter the desired information into the Career field. Enter

     a valid value
     e.g.
     "UGRD"
    .

    Step 15
  16. Click in the Student Group field.

    Step 16
  17. Enter the desired information into the Student Group field. Enter

     a valid value
     e.g.
     "ITNL"
    .

    Step 17
  18. In the Term field, enter the term to appear on the Full Course Exceptions page or External Full Course Exception page.

     

    Click in the Term field.

    Step 18
  19. Enter the desired information into the Term field. Enter

     a valid value
     e.g.
     "0590"
    .

    Step 19
  20. In the Exception Units field, enter the exception units to appear on the Full Course Exceptions page or the External Full Course Exception page.

     

    Click in the Exception Units field.

    Step 20
  21. Enter the desired information into the Exception Units field. Enter

     a valid value
     e.g.
     "6.0"
    .

    Step 21
  22. At this point, you would continue to run the External System Export process just as you would any other PeopleSoft Enterprise Process Scheduler process.

     

    Refer to the Running Reports module for examples of running a process.

    Step 22
  23. When you run the External System Export process, the XML indicates the full-time status of the student by using the full course exception entered. For example, suppose that a student is enrolled for nine hours and the level and load rules designated this a three-quarters time. A full course exception of nine hours is entered for the student, so the full-time status for the student is set to Y on the XML output.

    Step 23

You have successfully used the batch process to assign full course load exceptions.

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