Making Course Substitutions, Directives, and Overrides


Concept


Steps:

  1. Begin by navigating to the Authorize Student Exceptions page.

     

    Click the Academic Advisement link.

    Step 1
  2. Click the Student Advisement link.

    Step 2
  3. Click the Authorize Student Exceptions link.

    Step 3
  4. Click the Add a New Value tab.

    Step 4
  5. Click the Add button.

    Step 5
  6. Use the Authorize Student Exceptions page to create an advisement override.

    Step 6
  7. Click in the Description field.

    Step 7
  8. Enter the desired information into the Description field. Enter

     a valid value
     e.g.
     "PSYCH STATS"
    .

    Step 8
  9. Academic Program, Academic Plan, and Academic Sub-Plan fields can be blank as long as the subject of the override exists at the career level or higher.

    Step 9
  10. Click in the Academic Career field.

    Step 10
  11. Enter the desired information into the Academic Career field. Enter

     a valid value
     e.g.
     "UGRD"
    .

    Step 11
  12. Click in the Academic Program field.

    Step 12
  13. Enter the desired information into the Academic Program field. Enter

     a valid value
     e.g.
     "LAU"
    .

    Step 13
  14. Click in the Academic Plan field.

    Step 14
  15. Enter the desired information into the Academic Plan field. Enter

     a valid value
     e.g.
     "PSYCH"
    .

    Step 15
  16. Use the Selection Code field to identify to whom or what the override should apply.

     

    Values include: 

    Primary Academic Plan to apply the override to all of the students in the specified primary plan.

    Academic Program to apply the override to all of the students in the specified program.

    Student Group to apply the override to all of the students in the specified student group.

    Student to apply the override to to a specific student.

     

    For this example, accept the default value of Student.

    Step 16
  17. Click in the Selection Data field.

    Step 17
  18. Enter a field value that is appropriate for the selection code. Since you selected Student as the Selection Code, the appropriate data here is a student ID.

     

    Enter the desired information into the Selection Data field. Enter

     a valid value
     e.g.
     "0002"
    .

    Step 18
  19. Use the Operation Code field to identify the type of advisement override you are creating.

     

    Click the Operation Code list.

    Step 19
  20. Values include:

    Course Directive to override a specific course to satisfy a requirement. For example, you can redirect a course to satisfy a major requirement instead of a general education requirement.

    Requirement Change to override and change to a specific requirement.

    Requirement Override to  override a specific requirement with a student individualized plan requirement.

    Requirement Waiver to override and waive a specific existing requirement.

     

    Click the Requirement Waiver list item.

    Step 20
  21. For any Operation Code other than Directive, the Level field appears so that you can enter the level at which you want the operation code to work.

     

    Values include:

    LN for line level.

    RG for requirement group level.

    RQ for the requirement level.

     

    If the operation code is Requirement Change or Requirement Waiver, then the available values are LN, RG, and RQ. If the operation code is Requirement Override, the available values are RG and RQ

     

    If the Operation Code field value is Course Directive, then the Level field is not applicable. Course directives can be accomplished only at the requirement line level.

    Step 21
  22. Click in the Level field.

    Step 22
  23. Enter the desired information into the Level field. Enter

     a valid value
     e.g.
     "LN"
    .

    Step 23
  24. Click the Create Exception link.

    Step 24
  25. Use this Exceptions Detail page to record the specifics of an advisement override.

    Step 25
  26. The fields on this page appear based on the information that you enter on the Authorize Student Exceptions page. In this example, the system displays fields to specify a requirement line to waive.

    Step 26
  27. You want to enter the code for all Psychology requirements.

     

    Enter the desired information into the Requirement Group field. Enter

     a valid value
     e.g.
     "000116"
    .

    Step 27
  28. Click in the Requirement field.

    Step 28
  29. Enter the desired information into the Requirement field. Enter

     a valid value
     e.g.
     "000001117"
    .

    Step 29
  30. Click in the Line Nbr field.

    Step 30
  31. Enter the desired information into the Line Nbr field. Enter

     a valid value
     e.g.
     "0010"
    .

    Step 31
  32. Click the OK button.

    Step 32
  33. When you create the exception, the system assigns an Advisement Override number.

     

    You can use the number to access this exception in the future.

    Step 33
  34. Click the Save button.

    Step 34

You have successfully created an override of a required course for a specific student. This override will be applied only to that student's Advisement Report.

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