Creating Student Appointment Blocks


Concept


Steps:

  1. Begin by navigating to the Student Appointment Block page.

     

    Click the Records and Enrollment link.

    Step 1
  2. Click the Term Processing link.

    Step 2
  3. Click the Appointments link.

    Step 3
  4. Click the Student Appointment Block link.

    Step 4
  5. Enter the desired information into the Academic Institution field. Enter

     a valid value
     e.g.
     "GLAKE"
    .

    Step 5
  6. Click the Academic Career list.

    Step 6
  7. Click the Graduate list item.

    Step 7
  8. Click the Search button.

    Step 8
  9. Use the Student Appointment Block page to define a student appointment block to be used when assigning appointments to students using the Assign Students Appointment process.

    Step 9
  10. Enter the desired information into the Student Appointment Block field. Enter

     a valid value
     e.g.
     "GRAD1"
    .

    Step 10
  11. Click in the Description field.

    Step 11
  12. Enter the desired information into the Description field. Enter

     a valid value
     e.g.
     "Graduate first year"
    .

    Step 12
  13. Select the Use Custom Selection check box if you want to create this student appointment block by selecting individual student IDs. The ID field appears.

    Step 13
  14. Use the Academic Program field to limit this student appointment block to students who are active in a specific academic program. If you do not select an academic program, the available options in the academic level fields includes all levels for all programs in this career. This enables you to select all freshman in this career, for instance, regardless of their academic programs.

     

    Click in the Academic Program field.

    Step 14
  15. Enter the desired information into the Academic Program field. Enter

     a valid value
     e.g.
     "GA&S"
    .

    Step 15
  16. Select the Add Programs link to choose additional programs for this student appointment block. The Add Programs page appears. When you add programs, the academic level fields will include all of the levels for every program that you select.

     

    All academic programs might not contain all the same academic levels. When selecting multiple programs and levels for an appointment block, be sure to validate that the expected population was included in your block.

    Step 16
  17. Click in the Academic Level - Term Start field.

    Step 17
  18. Enter the desired information into the Academic Level - Term Start field. Enter

     a valid value
     e.g.
     "GR"
    .

    Step 18
  19. Click in the Cumulative Units To field.

    Step 19
  20. Enter the desired information into the Cumulative Units To field. Enter

     a valid value
     e.g.
     "6"
    .

    Step 20
  21. Click in the Term field.

    Step 21
  22. Enter the desired information into the Term field. Enter

     a valid value
     e.g.
     "0570"
    .

    Step 22
  23. Use the Get # Students in Block button to run an ad hoc query to determine how many students fit this student appointment block for the selected term.

     

    Click the Get # Students in Block button.

    Step 23
  24. The system displays how many term activated students meet the criteria for this appointment block.

    Step 24
  25. Click the Add Row button.

    Step 25
  26. Enter the desired information into the Student Appointment Block field. Enter

     a valid value
     e.g.
     "GRADH"
    .

    Step 26
  27. Click in the Description field.

    Step 27
  28. Enter the desired information into the Description field. Enter

     a valid value
     e.g.
     "Graduate honors"
    .

    Step 28
  29. Click in the Academic Program field.

    Step 29
  30. Enter the desired information into the Academic Program field. Enter

     a valid value
     e.g.
     "GA&S"
    .

    Step 30
  31. Click in the Academic Level - Term Start field.

    Step 31
  32. Enter the desired information into the Academic Level - Term Start field. Enter

     a valid value
     e.g.
     "GR"
    .

    Step 32
  33. Click in the Cumulative GPA From field.

    Step 33
  34. Enter the desired information into the Cumulative GPA From field. Enter

     a valid value
     e.g.
     "3.5"
    .

    Step 34
  35. Click in the Term field.

    Step 35
  36. Enter the desired information into the Term field. Enter

     a valid value
     e.g.
     "0570"
    .

    Step 36
  37. Click the Get # Students in Block button.

    Step 37
  38. Click the Processing Priorities tab.

    Step 38
  39. Use the Processing Priorities page to define ranking priorities for the student appointment block. The Assign Appointment process obeys these rankings when assigning enrollment appointments to students.

    Step 39
  40. Click the Priority Ranking 1 list.

    Step 40
  41. Click the Academic Level - Term Start list item.

    Step 41
  42. Click the Priority Ranking 2 list.

    Step 42
  43. Click the Cumulative GPA list item.

    Step 43
  44. Click the Save button.

    Step 44

You have successfully created two student appointment blocks.

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