Generating Attendance Rosters for Individual Classes


Concept


Steps:

  1. Begin by navigating to the Attendance Roster by Class page.

     

    Click the Curriculum Management link.

    Step 1
  2. Click the Attendance Roster By Class link.

    Step 2
  3. You want to generate a roster for a PSUNV class, English Lit 100 for the Fall 2007 term.

     

    Click in the Term field.

    Step 3
  4. Enter the desired information into the Term field. Enter

     a valid value
     e.g.
     "0590"
    .

    Step 4
  5. Click in the Catalog Nbr field.

    Step 5
  6. Enter the desired information into the Catalog Nbr field. Enter

     a valid value
     e.g.
     "100"
    .

    Step 6
  7. Click the Search button.

    Step 7
  8. Use the Attendance Roster by Class page to generate or update attendance rosters for individual classes and class meetings.

     

    You can also use this page to track student and view, update, and print attendance rosters for each class meeting.

    Step 8
  9. The system selects the Populate from Student Enroll check box by default. If selected, the system populates attendance rosters with the enrolled students for every class meeting within this scheduled class when you generate or create attendance rosters.

    Step 9
  10. This is a display-only check box and is set on the Schedule of Classes - Basic Data page. It determines whether the class can be included in batch roster generation, and it affects which radio buttons, from date, and to date fields appear.

    Step 10
  11. Click the Generate button to create attendance rosters for all class meetings within this scheduled class. The system populates the grid with templates for each class meeting.

     

    Warning! The Generate button always functions as though you are generating attendance rosters from scratch. Therefore, if you have already entered student attendance data into any of the attendance rosters, you should use the Create button associated with each individual attendance roster template. You should not use the Generate button or you will lose the attendance data that you have already entered into the rosters.

     

    Click the Generate button.

    Step 11
  12. Click the Create button on the corresponding meeting row to generate or regenerate an attendance roster for that class meeting row.

     

    You can use the Create button to generate attendance rosters that you enter manually, to generate rosters for additional class meetings that are not formally scheduled, and to update attendance rosters with the latest student enrollment and personal data.

    Step 12
  13. Click the View button on a data row to view information on the Class Attendance page and enter information for an attendance roster.

     

    Click the View button.

    Step 13
  14. Use the Class Attendance detail page to track student attendance for a specific class meeting.

    Step 14
  15. You want to manually add two students to the roster for this class.

     

    Click the Add Row button.

    Step 15
  16. Enter the desired information into the Student ID field. Enter

     a valid value
     e.g.
     "SR13582"
    .

    Step 16
  17. Click the Add Row button.

    Step 17
  18. Enter the desired information into the Student ID field. Enter

     a valid value
     e.g.
     "SR13562"
    .

    Step 18
  19. Click the Save and Return button.

    Step 19
  20. Now that you've saved the two students into the class roster, you want to modify their attendance record.

     

    Click the View button.

    Step 20
  21. Betty attended this class session, but she became ill and had to leave.

     

    Click the Left Early option.

    Step 21
  22. Click the Reason list.

    Step 22
  23. Click the Sick list item.

    Step 23
  24. Click the Save and Return button.

    Step 24
  25. Click the Save button.

    Step 25
  26. When you make changes to attendance rosters by using the Class Attendance page, the system reflects those changes on the Class Attendance By Template page and the Student Attendance page.

    Step 26

You have successfully generated an attendance roster for an individual class.

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