Completing Accounts Payable Refunds


Concept


Steps:

  1. Begin by navigating to the Create Vendors and Vouchers page.

     

    Click the Student Financials link.

    Step 1
  2. Click the Refunds link.

    Step 2
  3. Click the AP Refunding link.

    Step 3
  4. Click the Create Vendors and Vouchers link.

    Step 4
  5. You can run this process by searching for an existing Run Control ID or you can add a new value. Creating a Run Control ID that is relevant to the process may help you remember it for future use.

     

    Click the Add a New Value tab.

    Step 5
  6. A Run Control ID is an identifier that, when paired with your User ID, uniquely identifies the process you are running. The Run Control ID defines parameters that are used when a process is run. This ensures that when a process runs in the background, the system does not prompt you for additional values.

     

    Enter the desired information into the Run Control ID field. Enter

     a valid value
     e.g.
     "APREFUND1"
    .

    Step 6
  7. Click the Add button.

    Step 7
  8. Use the Create Vendors and Vouchers page to enter the request parameters. These parameters will be used to define the processing rules and data to be included when the process is run.

    Step 8
  9. Click the Run Option list.

    Step 9
  10. Select the type of recipient for whom you are running the process.

     

    Click the Organization Only list item.

    Step 10
  11. Select the Generate Report check box to generate a report that lists details of the AP Refund process.

     

    Click the Generate Report option.

    Step 11
  12. At this point, you would continue to run the AP Refund process just as you would any other PeopleSoft Enterprise Process Scheduler process.

     

    Refer to the Running Reports module for examples of running a process.

    Step 12
  13. This process looks at AP setup data and refund data to build and generate messages. It publishes a message for each vendor it creates or changes and it also publishes one single message containing all processed vouchers.

     

    In addition, if a student or corporate address changes in Student Financials, the system sends a message to PeopleSoft Enterprise Payables indicating the change. Payables subscribes to this message and updates their corresponding vendor address accordingly.

    Step 13

You have successfully sent vendor and voucher information to Payables to complete accounts payable refunds.

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