Understanding Student Records Structure


Concept


Steps:

  1. From a student's perspective, here is an illustration of how an individual's academic record is built and tracked through Student Records.

     

    Once matriculated, a student is admitted to an academic career and an academic program within that career.

    Step 1
  2. The student then declares an academic plan and, possibly, an academic sub-plan.

    Step 2
  3. The student then enrolls in sessions within terms for classes and noncourse-related requirements to obtain a degree, or possibly a nondegree-related certificate.

    Step 3
  4. The student brings course, test, and other transfer credit taken outside of your institution, which your institution integrates into the student's academic record. Transfer credit, whether external or internal, is recorded in the student's career term records.

     

    From a student perspective, the structure of PeopleSoft Student Records looks like the diagram shown here.

    Step 4
  5. From an institutional perspective, the structure of PeopleSoft Student Records looks like the diagram shown here.

    Step 5
  6. The academic structure and its elements are the building blocks for your academic institution. You can have many campuses that are part of your academic institution.

    Step 6
  7. Academic programs are a part of academic careers and the academic institution.

    Step 7
  8. Subject areas are part of academic organizations and the academic institution.

    Step 8
  9. Academic plans and academic sub-plans are subdivisions of academic programs.

    Step 9
  10. Degree records are directly linked to academic plans.

    Step 10
  11. Courses and classes are subdivisions of subject areas and are directly linked to terms and sessions.

    Step 11

This concludes the "Understanding Student Records Structure" topic.

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