Entering Comments for an Individual


Concept


Steps:

  1. Begin by navigating to the Person Comment Entry page.

     

    Click the Campus Community link.

    Step 1
  2. Click the Comments link.

    Step 2
  3. Click the Person Comment Entry link.

    Step 3
  4. Click the Add a New Value tab.

    Step 4
  5. Enter the desired information into the ID field. Enter

     a valid value
     e.g.
     "AA0001"
    .

    Step 5
  6. Click the Add button.

    Step 6
  7. Use the Person Comment Entry page to enter comments about an individual.

    Step 7
  8. In the Administrative Function field, enter the administrative area with which this comment is most closely associated.

     

    In this example, the individual is a prospective student; therefore, specify the administrative function as Prospect. 

     

    Click in the Administrative Function field.

    Step 8
  9. Enter the desired information into the Administrative Function field. Enter

     a valid value
     e.g.
     "PROS"
    .

    Step 9
  10. In the Academic Institution drop-down list, specify the academic institution with which this comment is most closely associated. It defaults to the institution assigned to the ID, but can be modified if needed. It this example, use the default.

    Step 10
  11. In the Comment Category field, define the business need with which the comment is associated.

     

    Click in the Comment Category field.

    Step 11
  12. In this example, the comment related to the prospect is associated with Undergraduate Recruitment - Open.

     

    Enter the desired information into the Comment Category field. Enter

     a valid value
     e.g.
     "UREO"
    .

    Step 12
  13. Click the Variable Data  button to go to the Variable Data page, where you can view or enter the variable data associated with the specified administrative function. If you transferred to this page directly from a functional, the variable data automatically transferred from there.

     

    If no variable data is required or allowed for the administrative function, the Variable Data button is unavailable and no data was transferred in from the functional area.

     

    Click the Variable Data button.

    Step 13
  14. Use the Variable Data page to review or change variable data for an individual or organization.

     

    Different fields and data appear on this page, based on the administrative function selected in the individual Person Comment Entry page or on the Organization Comment Entry page.

    Step 14
  15. You only need to specify the academic career associated with the Prospect administrative function. Specify the academic career as Undergraduate.

     

    Enter the desired information into the Academic Career field. Enter

     a valid value
     e.g.
     "UGRD"
    .

    Step 15
  16. Click the OK button.

    Step 16
  17. In the Comment ID field, the system displays the ID of the person entering the comment. If someone else is responsible for this comment, you can override the default ID and type the responsible person's ID.

    Step 17
  18. In the Department field, enter the department of the person responsible for the comment.

     

    Click in the Department field.

    Step 18
  19. Enter the desired information into the Department field. Enter

     a valid value
     e.g.
     "ARTS_SCI"
    .

    Step 19
  20. In the Comment Date field, enter the date when the comment is entered. The default date is the system's current date. You can override this date if needed.

    Step 20
  21. In the Comments field, the system displays the default comment, if any, from the Comment Categories page. If the default comment is set to Allow Changes, this field is editable.

     

    In this example, a comment will be added for you to save time.

    Step 21
  22. Click the Save button.

    Step 22

You have successfully entered a comment for an individual.

Table of Contents  Start Topic