Closing a Cashiering Office


Concept


Steps:

  1. Begin by navigating to the Close Registers page.

     

    Click the Student Financials link.

    Step 1
  2. Click the Cashiering link.

    Step 2
  3. Click the Close Offices link.

    Step 3
  4. Click in the Cashier's Office field.

    Step 4
  5. Enter the desired information into the Cashier's Office field. Enter

     a valid value
     e.g.
     "WALNUTCR"
    .

    Step 5
  6. Click the Search button.

    Step 6
  7. Use the Close Registers page to select and close your cashiering registers for a business day.

    Step 7
  8. Select the Close check box to close the register. After you select the check box, the system makes it unavailable.

     

    If you have multiple open registers, be sure to close them all because you cannot close the cashiering office for a given business day until you close all of the open registers.

     

    Click the Close option.

    Step 8
  9. Navigate to any other registers that need to be closed.

     

    Click the Next Row button.

    Step 9
  10. In this example, there is a second register that needs to be closed.

     

    Click the Close option.

    Step 10
  11. Now move to the next page to close the cashiers.

     

    Click the Close Cashier tab.

    Step 11
  12. Use the Close Cashier page to close each cashier that was opened for that business day.

     

    If your system is set up to track closing balances, you'll enter that information on this page also.

    Step 12
  13. Click in the Closing Balance field.

    Step 13
  14. If you are balancing by cashier, enter the closing balance for each type of tender used during the business day.

     

    Enter the desired information into the Closing Balance field. Enter

     a valid value
     e.g.
     "780.00"
    .

    Step 14
  15. Click in the Closing Balance field.

    Step 15
  16. After you leave the field, the system populates the Over/Short Amt (amount) column.

    Step 16
  17. Enter the desired information into the Closing Balance field. Enter

     a valid value
     e.g.
     "1000.00"
    .

    Step 17
  18. Select the Close check box to close the cashier. When you select the check box, the system makes it unavailable.

     

    If you have multiple open cashiers, be sure to close them all, because you cannot close the cashiering office for a given business day until you close all of its open cashiers.

     

    In this example, the second cashier has already been closed for you.

     

    Click the Close option.

    Step 18
  19. Click the Close Offices tab.

    Step 19
  20. Use the Close Offices page to close the cashiering office for the business day.

    Step 20
  21. Click the Close button to close the cashiering office for the current business day.

     

    When you click the Close button, the system populates the Closed By and Close Datetime fields, recording who closed the cashiering office and when it was closed.

     

    The closing requirements for your cashiering office were determined during the setup of your cashiering office. If you have not met these requirements when you click the Close button, you will receive an error message telling you what you must do before you can close the cashiering office.

     

    Click the Close button.

    Step 21
  22. Notice the Closed By and Close Datetime information now appears on this page.

    Step 22

You have successfully closed the cashiering office for the current business day.

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