Entering SEVIS Exchange Visitor Data for DS-2019


Concept


Steps:

  1. Begin by navigating to the DS-2019 Form page.

     

    Click the Campus Community link.

    Step 1
  2. Click the SEVIS link.

    Step 2
  3. Click the DS-2019 Form link.

    Step 3
  4. Click the Add a New Value tab.

    Step 4
  5. Enter the desired information into the EmplID field. Enter

     a valid value
     e.g.
     "SEV0505"
    .

    Step 5
  6. Click in the SEVIS Program Number field.

    Step 6
  7. Enter the desired information into the SEVIS Program Number field. Enter

     a valid value
     e.g.
     "F-1-58900"
    .

    Step 7
  8. Click the Add button.

    Step 8
  9. Use the DS-2019 Form page to create or update DS-2019 information for exchange visitor J visas.

    Step 9
  10. In the Effective Date field, enter the date from which this information is valid. It defaults to the current system date, but can be modified if needed.

    Step 10
  11. In the Status field, select Active or Inactive.

     

    Only active DS-2019 form rows are included in the SEVIS Alerts - J process.

    Step 11
  12. In the Visitor's Category list, select the appropriate category for the exchange visitor. The available values are: Student Secondary, Student Associate, Student Bachelors, Student Masters, Student Doctorate, Student Non-Degree, Trainee (Speciality), Trainee (Non-speciality), Teacher, Professor, International Visitor, Alien Physician, Government Visitor, Research Scholar, Short-term Scholar, Specialist, Camp Counselor, Summer Work/Travel, and Aupair.

     

    This field is required.

     

    Click the Visitor's Category list.

    Step 12
  13. Click the Student Masters list item.

    Step 13
  14. If you select any of the student categories in the Visitor's Category field, the system displays the following: the institution entered for the student, the career entered for the institution, the academic program entered for the career, and the admit term entered for the student in the specified program.

    Step 14
  15. Click the Select Program Data link to access the Program Selection page, where you can determine if more than one combination of institution, career, academic program, and admit term exists for the student.

     

    Click the Select Program Data link.

    Step 15
  16. Use the Program Selection page to select the program to submit for a student category exchange visitor.

    Step 16
  17. If more than one program exists, select the check box on the Program Selection page for the line that contains the appropriate information to print on the DS-2019 form.

     

    The valid institutions for the program number and the valid careers for the institution are based on the setup of the SEVIS Program Sponsor table.

     

    Click the OK button.

    Step 17
  18. In the Permanent Country field, enter the country of permanent residence to report to SEVIS.

     

    This field is required.

     

    Click in the Permanent Country field.

    Step 18
  19. Enter the desired information into the Permanent Country field. Enter

     a valid value
     e.g.
     "CAN"
    .

    Step 19
  20. In the Position Code field, enter the position to report to SEVIS that describes the exchange visitor in his or her home country.

     

    This field is required.

     

    In this example, 214 is the code for graduate student.

     

    Click in the Position Code field.

    Step 20
  21. Enter the desired information into the Position Code field. Enter

     a valid value
     e.g.
     "214"
    .

    Step 21
  22. The system displays the exchange visitor’s address based on the address type entered on the SEVIS Setup page for the U.S. address.

     

    If this address is blank, the system reports the Program Sponsor Address in the Create EV event as the U.S. address for the exchange visitor.

    Step 22
  23. Click the vertical scrollbar.

    Step 23
  24. For Creation Reason, you can select only one reason, either New or Continuing.

     

    If you select New, the Start Date and End Date fields appear where you must enter the exchange program start and end dates.

     

    If you select Continuing, the Initial Start Date, Form Number, Start Date and End Date fields appear where you must enter the exchange program’s original start date and the number of the assigned IAP-66 or DS-2019 form in addition to the exchange program start and end dates.

     

    As of December, 2003, New is the only creation reason that can be submitted to SEVIS by way of batch processing.

    Step 24
  25. The Start Date and End Date fields appear when you select the creation reason of New. You must complete both fields for this creation reason.

     

    Enter the date that the exchange visitor’s program begins and the date that the program is to be completed.

     

    A visitor cannot enter the U.S. more than 30 days prior to program start date. Exchange Program start date must be equal to or later than the current date. The system delivers an error if the start date is not equal to or later than the current date.

     

    Also, the program duration cannot exceed the maximum duration of stay and cannot be less than the minimum duration of stay.

     

    Click in the Start Date field.

    Step 25
  26. Enter the desired information into the Start Date field. Enter

     a valid value
     e.g.
     "06/01/2008"
    .

    Step 26
  27. Click in the End Date field.

    Step 27
  28. Enter the desired information into the End Date field. Enter

     a valid value
     e.g.
     "12/31/2008"
    .

    Step 28
  29. The Subj/Field Code field is available or unavailable based on the student exchange visitor's academic plan information. For a student category exchange visitor, this information comes from the student records academic plan with the minimum sequence number where the plan type is equal to the plan types defined for primary major on the SEVIS Setup page.

     

    If no data exists on the student records academic plan, the information comes from student admissions academic plan. The CIP code is the code related to the Academic Plan as assigned on the Academic Plan Taxonomy table.

     

    If the exchange visitor is a non-student program category (Professor or Research Scholar, for example), the field is available and you must select the appropriate subject/field code.

     

    This field is required.

    Step 29
  30. In the Comments field, enter remarks to further describe the subject or field of study.

     

    This field is required.

     

    Click in the Comments field.

    Step 30
  31. Enter the desired information into the Comments field. Enter

     a valid value
     e.g.
     "Focus on American literature"
    .

    Step 31
  32. Use the Total Estimated Financial Support group box to enter financial information related to the student.

    Step 32
  33. In the Current Program Sponsor Funds field, enter the U.S. dollar amount of financial support provided by the program sponsor.

     

    Click in the Current Program Sponsor Funds field.

    Step 33
  34. Enter the desired information into the Current Program Sponsor Funds field. Enter

     a valid value
     e.g.
     "10000"
    .

    Step 34
  35. If funding is coming from other sources, such as government agencies or international organizations, enter the dollar amounts in the corresponding fields on this page.

    Step 35
  36. Click the vertical scrollbar.

    Step 36
  37. In the Personal Funds field, enter the total amount of personal funds available to the exchange visitor for expenses.

     

    Click in the Personal Funds field.

    Step 37
  38. Enter the desired information into the Personal Funds field. Enter

     a valid value
     e.g.
     "5000"
    .

    Step 38
  39. Select the Funding Verified check box when the exchange visitor’s funding is verified and the exchange visitor information is ready to send to SEVIS.

     

    You must select this check box for the exchange visitor information to be processed for sending to SEVIS. Failure to select it results in the exchange visitor’s information not being selected for submission to SEVIS.

     

    An error message appears if:

    • No visa type is entered for the exchange visitor.

    • The visa type is not mapped to 03 on the Visa Mapping page.

     

    Click the Funding Verified option.

    Step 39
  40. In the Responsible Officer field, enter or review the RO/ARO responsible for the exchange visitor's record. This prompt displays only the RO/AROs assigned to the Program Sponsor on the SEVIS Program Sponsor table.

     

    This field is required.

     

    Click in the Responsible Officer field.

    Step 40
  41. Enter the desired information into the Responsible Officer field. Enter

     a valid value
     e.g.
     "SEVDR05"
    .

    Step 41
  42. The system displays the address data entered in the Program Sponsor Information section of the SEVIS Program Sponsor table for the selected responsible officer.

    Step 42
  43. In the Date Prepared field, enter the date when the DS-2019 form was issued or entered.

     

    The default date is the system date, but you can modify it if needed. This date is informational only and is not sent to SEVIS. The DHS provides the date prepared on the DS-2019 PDF returned from SEVIS.

     

    Click in the Date Prepared field.

    Step 43
  44. Enter the desired information into the Date Prepared field. Enter

     a valid value
     e.g.
     "07/15/2007"
    .

    Step 44
  45. In the Date Signed field, enter the date that the DS-2019 form was signed.

     

    This date is informational only and it is not sent to SEVIS.

     

    Click in the Date Signed field.

    Step 45
  46. Enter the desired information into the Date Signed field. Enter

     a valid value
     e.g.
     "07/24/2007"
    .

    Step 46
  47. Click the vertical scrollbar.

    Step 47
  48. Use the Dependent Information group box to enter information about each person accompanying the exchange visitor as a dependent.

    Step 48
  49. Use the Site of Activity group box to enter or review information about the site of activity.

    Step 49
  50. Click the Save button.

    Step 50

You have successfully entered DS-2019 exchange visitor data for an individual.

Table of Contents  Start Topic