Processing Mass Enrollment Requests


Concept


Steps:

  1. Begin by navigating to the Mass Enrollment page.

     

    Click the Records and Enrollment link.

    Step 1
  2. Click the Enroll Students link.

    Step 2
  3. Click the Mass Enrollment link.

    Step 3
  4. You can run this process by searching for an existing Run Control ID or you can add a new value. Creating a Run Control ID that is relevant to the process may help you remember it for future use.

     

    Click the Add a New Value tab.

    Step 4
  5. A Run Control ID is an identifier that, when paired with your User ID, uniquely identifies the process you are running. The Run Control ID defines parameters that are used when a process is run. This ensures that when a process runs in the background, the system does not prompt you for additional values.

     

    Enter the desired information into the Run Control ID field. Enter

     a valid value
     e.g.
     "SR001"
    .

    Step 5
  6. Click the Add button.

    Step 6
  7. Use the Mass Enrollment page to enter the request parameters. These parameters will be used to define the processing rules and data to be included when the process is run.

    Step 7
  8. Although enrollment processing is designed for you to generate and post requests online, the PeopleSoft system also provides this batch posting process as a means to speed data entry for registration officials who want to post large groups of enrollments at once rather than having to wait for the enrollment engine to post each request at the time it is made.

    Step 8
  9. Click in the From Enrollment Request ID field.

    Step 9
  10. Enter the desired information into the From Enrollment Request ID field. Enter

     a valid value
     e.g.
     "0000000952"
    .

    Step 10
  11. Click in the To Enrollment Request ID field.

    Step 11
  12. Enter the desired information into the To Enrollment Request ID field. Enter

     a valid value
     e.g.
     "0000000960"
    .

    Step 12
  13. At this point, you would continue to run the Mass Enrollment process just as you would any other PeopleSoft Enterprise Process Scheduler process.

     

    Refer to the Running Reports module for examples of running a process.

    Step 13
  14. You can verify the results of the process on the Enrollment Request Search page.

     

    Click the Enrollment Request Search link.

    Step 14
  15. Enter the desired information into the Academic Institution field. Enter

     a valid value
     e.g.
     "PSUNV"
    .

    Step 15
  16. Click the Search button.

    Step 16
  17. Use the Enrollment Request Search page to search for and view enrollment request history.

    Step 17
  18. Click the Academic Career list.

    Step 18
  19. Click the Undergraduate list item.

    Step 19
  20. Click in the Term field.

    Step 20
  21. Enter the desired information into the Term field. Enter

     a valid value
     e.g.
     "0590"
    .

    Step 21
  22. Before you can initiate the search, you must enter at least two search criteria.

     

    Click the Search button.

    Step 22
  23. The enrollment engine keeps a history of all enrollment requests that it processes successfully. The system queries against these transactions as well as any enrollment transactions posted through the Grade Roster component, displays all of the enrollment request transactions that meet your search criteria. For example, you can search to find out how a student got dropped from a class, or you can view a list of students enrolled in class that has been cancelled.

     

    Each row contains 46 fields of pertinent information about the enrollment request, dispersed over nine tabs. Click the tabs to view additional fields.

    Step 23
  24. Click the Show following tabs button.

    Step 24
  25. The remaining fields appear.

    Step 25

You have completed and verified the mass enrollment request.

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