Entering Organization Departments


Concept


Steps:

  1. Begin by navigating to the Department Summary page.

     

    Click the Campus Community link.

    Step 1
  2. Click the Organization link.

    Step 2
  3. Click the Organization Departments link.

    Step 3
  4. Enter the desired information into the External Org ID field. Enter

     a valid value
     e.g.
     "0061"
    .

    Step 4
  5. Click the Search button.

    Step 5
  6. Use the Department Summary page to view a summary of the department data and access the Department Detail page where you enter department data.

    Step 6
  7. The Department field displays the number of this department in the list of departments for this organization.

     

    The system automatically assigns the next sequential number to each department that you add. You can manually override these numbers to rearrange the order of the departments.

    Step 7
  8. As you can see, there are currently no departments on file in the system. Click the Department Details link to access the Department Detail page to add department information.

     

    Click the Department Details link.

    Step 8
  9. Use the Department Detail page to enter the department of the organization.

    Step 9
  10. Click in the Description field.

    Step 10
  11. Enter the desired information into the Description field. Enter

     a valid value
     e.g.
     "Office"
    .

    Step 11
  12. Click in the Short Desc field.

    Step 12
  13. Enter the desired information into the Short Desc field. Enter

     a valid value
     e.g.
     "Office"
    .

    Step 13
  14. Use the Department Type field to specify the type (Academic or Administrative) that describes this department.

     

    In this example, this department is an administrative department.

     

    Click the Department Type list.

    Step 14
  15. Click the Administrative Department list item.

    Step 15
  16. Use the Contact field to enter the main contact, from the Organization Contacts page, for this department.

     

    Note that you cannot select a contact for this department until contacts are entered on the Contact Detail page.

    Step 16
  17. Click the Add Contact button to access the Contact Detail page to add a new contact for this department.

     

    When you have entered and saved the contact information, the contact appears on this page. However, you must enter the department data before entering a contact.

    Step 17
  18. Next, enter location data for the department.

     

    Click in the Location field.

    Step 18
  19. In the Location field, enter the location number, from the Location Detail page, for this department's location.

     

    Enter the desired information into the Location field. Enter

     a valid value
     e.g.
     "1"
    .

    Step 19
  20. Click the Refresh button.

    Step 20
  21. Notice that the system displays the address associated with the location that you entered.

    Step 21
  22. Click the Add Location button to access the Location Detail page to add a new location for this department.

     

    When you have entered the location, the contact appears on the Location Detail page.

    Step 22
  23. In the Electronic Addresses group box, you can enter or review electronic addresses for a department within an organization, including email and URL addresses.

    Step 23
  24. Click in the Email ID field.

    Step 24
  25. Enter the desired information into the Email ID field. Enter

     a valid value
     e.g.
     "dept@southpadre.edu"
    .

    Step 25
  26. Click in the URL Address field.

    Step 26
  27. Enter the desired information into the URL Address field. Enter

     a valid value
     e.g.
     "www.spcc.edu/dept"
    .

    Step 27
  28. Next, enter phone information for the department.

     

    Click the Preferred list.

    Step 28
  29. Click the Business list item.

    Step 29
  30. Click in the Prefix field.

    Step 30
  31. Enter the desired information into the Prefix field. Enter

     a valid value
     e.g.
     "956"
    .

    Step 31
  32. Click in the Phone field.

    Step 32
  33. Enter the desired information into the Phone field. Enter

     a valid value
     e.g.
     "5554567"
    .

    Step 33
  34. Click the Save button.

    Step 34
  35. Notice that the Preferred check box is now selected, indicating that this phone number is the preferred phone number to contact this department. You can modify this designation if more phone numbers are added in the future.

    Step 35

You have successfully entered organization department information.

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