Calculating the Return of Title IV Aid



  1. Begin by navigating to the Return TIV Aid HERA page.


    Click the Financial Aid link.

    Step 1
  2. Click the Return to Title IV Funds HERA link.

    Step 2
  3. Click the Create Worksheet link.

    Step 3
  4. Click the Add a New Value tab.

    Step 4
  5. Click in the ID field.

    Step 5
  6. Enter the desired information into the ID field. Enter

     a valid value

    Step 6
  7. Click in the Aid Year field.

    Step 7
  8. Enter the desired information into the Aid Year field. Enter

     a valid value

    Step 8
  9. Click in the Term field.

    Step 9
  10. Enter the desired information into the Term field. Enter

     a valid value

    Step 10
  11. Click the Program Type (Credit/Clock Hr) list.

    Step 11
  12. Click the Credit Hour Program list item.

    Step 12
  13. Click the Add button.

    Step 13
  14. Use the Return TIV Aid page to manage the return of Title IV aid. You can add a student who has withdrawn, calculate the withdrawal percentage, view various dates from different sources, view the payment or enrollment period, or view term information.

    Step 14
  15. Use the Student Status link to view the Package Status Summary page and make updates to various field values such as Aid Processing Status and Verification Status.


    From the Package Status Summary page, you can also access information such as Term, ISIR Information, and Database matches.

    Step 15
  16. You can click the FA Term link to view a student’s term information, add a new term for a student, or build the student’s financial aid term.

    Step 16
  17. Click the Return of Funds Worksheet tab.

    Step 17
  18. Use the Return of Funds Worksheet page to calculate Return of TIV funds and generate details for aid earned.

    Step 18
  19. Use the Calculate All button to update and populate the fields with the student's calculated withdrawal information. The system displays the withdrawal status of the student for the specified term and calculates the actual values for the amount of earned aid, amount of unearned aid, and amount of aid to be returned.


    Click the Calculate All button.

    Step 19
  20. Click the Total TIV Aid Disb Detail link.

    Step 20
  21. Use the Calculate TIV Aid Information page to view or recalculate the student’s Title IV aid.

    Step 21
  22. Click the OK button.

    Step 22
  23. Click the Pct. TIV Aid Earned Detail link.

    Step 23
  24. Use the Calculate Pct. TIV Aid Earned page to view or recalculate a student’s percentage of earned Title IV aid.

    Step 24
  25. Click the OK button.

    Step 25
  26. Click the Total Institutionl Chrgs Detail link.

    Step 26
  27. Use the Calculate Charge Information page to view or recalculate a student’s institutional and budget charges.

    Step 27
  28. Click the OK button.

    Step 28
  29. Click the Amt Due From School Detail link.

    Step 29
  30. Use the Calculate Return Amounts page to view or recalculate the amount of funds to be returned by the institution.

    Step 30
  31. Click the OK button.

    Step 31
  32. Click the TIV Grant Return Amt Detail link.

    Step 32
  33. Use the Return of Grant Funds page to view or recalculate the amount of grant funds to be returned by the student.

    Step 33
  34. Click the OK button.

    Step 34
  35. Click the Student/School Return tab.

    Step 35
  36. Use the Student/School Return page to track return information for the student and school.

    Step 36
  37. The School Return Status field indicates the institution's repayment status as Pending or Complete. The default status is Pending until you manually change the status to Complete.


    Click the Student Return Status list.

    Step 37
  38. Click the Complete list item.

    Step 38
  39. Click the Show following tabs button.

    Step 39
  40. Click the Post-Withdrawal Disbursement tab.

    Step 40
  41. Use the Post-Withdrawal Disbursement page to track post-withdrawal disbursements.


    After you calculate the return amount on the Return of Funds Worksheet page and determine the student is eligible for a PWD, you can use this page to enter and maintain process dates.

    Step 41
  42. In the PWD Credited to Student group box, you can enter an amount to credit to the student's account and then click the Calculate button.

    Step 42
  43. In the PWD Offered Directly group box, you can enter the amounts to be paid directly to the student and the process dates.

    Step 43
  44. Click the Return TIV Aid Notes tab.

    Step 44
  45. Use the Return of TIV Aid Notes page to enter return of Title IV aid notes and to document information regarding the processing of Title IV Return of Funds.

    Step 45
  46. Click the Save button.

    Step 46

You have successfully calculated the return of Title IV aid for a student.

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