Identifying Work Area Elements


Concept


Steps:

  1. Use the Toolbars dialog box  to enable the application toolbars.

     

    To access this dialog box, select View, Toolbars within Crystal Reports.

    Step 1
  2. After you enable the toolbars in the Toolbars dialog box and click the OK button, these toolbars appear under the application's menu.

    Step 2
  3. All four toolbars can be moved to a fixed location, resized, or set up as a floating palette.

     

    To move toolbars:

    1.  Click in the gray area at the top left corner of the toolbar.

    2.  Drag the toolbar to the desired location.

    3.  Drag the toolbar to the top or bottom of the Crystal Reports window to dock it again.

    Step 3
  4. Use the Toggles the Group Tree button to toggle the Group Tree on and off on the Preview tab.

     

    This button is the shortcut to the View, Group Tree command.

    Step 4
  5. Use the Field Explorer button to open the Field Explorer for you to insert database fields.

     

    This button is the shortcut to the View, Field Explorer command.

    Step 5
  6. Use the Report Explorer button to open the Report Explorer for you to see the contents of the report in tree view.

     

    This button is the shortcut to the View, Report Explorer command.

    Step 6
  7. Use the Repository Explorer button to open the Repository Explorer for you to see the contents of the repository.

     

    This button is the shortcut to the View, Repository Explorer command.

    Step 7
  8. Use the Outside Borders button to apply the chosen border to the selected data.

     

    You can choose from six border configurations in the adjacent list.

    Step 8
  9. Use the Suppress button to suppress the selected file or report object.

    Step 9
  10. Use the Lock Formats button to lock the formatting of the selected data so that you do not change it accidentally.

    Step 10
  11. Use the Lock Size/Position button to lock the size and position of the selected field or report object in relation to another

    object to its right.

    Step 11
  12. Use the Text Object button to insert a text object anywhere on your report.

     

    A text object is an object that holds text, database fields, and formula fields. Thus, a text object can be used for a variety of reporting needs such as labels, titles, annotations, callouts, disclaimers, footnotes, and even mail merge form letters.

     

    This button is the shortcut to the Insert, Text Object command.

    Step 12
  13. Use the Group button to sort your data and break it into groups. For example, you could group the information in a customer list into state or zip codes.

     

    This button is the shortcut to the Insert, Group command.

    Step 13
  14. Use the Summary button to summarize data and print the summary in your report. The program sorts, groups, and summarizes in a single step.

     

    This button is the shortcut to the Insert, Summary command.

    Step 14
  15. Use the Insert Picture button to insert bitmapped artwork (graphics, logos, and so on) into your report.

     

    The program helps you enhance the visual impact of your report using artwork in the following popular formats: bitmap, TIFF, JPEG, and PNG.

     

    This button is the shortcut to the Insert, Picture command.

    Step 15
  16. Use the Database Expert button to select a data source and tables, and to define links between tables.

     

    This button is the shortcut to the Database, Database Expert command.

    Step 16
  17. Use the Group Expert button to create, modify, and delete groups.

     

    This button is the shortcut to the Database, Group Expert command.

    Step 17
  18. Use the Group Sort Expert button to finds Top or Bottom N records or sorts on summary information.

     

    This button is the shortcut to the Database, Group Expert command.

    Step 18
  19. Use the Template Expert button to choose from several predefined formatted report templates.

     

    This icon is the shortcut to the Report, Template Expert command.

    Step 19
  20. Use the Highlighting icon to highlight areas in the report.

     

    This icon is the shortcut to the Format, Highlighting Expert command.

    Step 20
  21. This diagram shows the five main components of the Crystal Reports window.

    Step 21
  22. The Menu bar displays a drop-down menu of commands for each menu item.

    Step 22
  23. The Toolbar enables you to select commonly used commands.

     

    You can access all toolbar actions from the menu bar.

    Step 23
  24. The Report Explorer represents the content of the report in a tree-like view.

    Step 24
  25. The Design/Preview area enables you to create and view reports.

    Step 25
  26. The Status bar describes the menu command that you highlight.

    Step 26
  27. Use the Design window workspace to create professional looking reports.

     

    The Design window comprises five sections: Report Header, Page Header, Details, Report Footer, and Page Footer.

    Step 27
  28. The Report Header section contains the report title or other information that you want to appear at the beginning of the report.

    Step 28
  29. The Page Header section contains information that you want to appear at the top of each page of the report.

    Step 29
  30. The Details section contains the body of the report. Each detail line represents one record.

    Normally, the bulk of the report data appears in this section.

    Step 30
  31. The Report Footer section contains information that you want to appear only once at the end of the report (for example, Grand Total).

    Step 31
  32. The Page Footer section assigns page numbers and contains information that you want to appear at the bottom of each page of the report.

    Step 32

You have successfully reviewed the Identifying Work Area Elements topic.

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