Using Search Pages


Concept


Steps:

  1. Begin by navigating to the Location search page.

     

    Click the Create/Update Prospects link.

    Step 1
  2. Collapse the menu pagelet to better view the search results on this page.

     

    Click the Collapse button.

    Step 2
  3. There are two types of search pages: the basic search page and the advanced search page. When you select a page, the system often displays an advanced search page on the Find an Existing Value tab. You may also click the Add a New Value tab to add a new row of data to the table.

     

    Click the Basic Search link.

    Step 3
  4. In general, a basic search page offers just one or two fields in which you may perform your search. You designate which key field you want to search with by entering text in the Search By edit box.

     

    Enter the desired information into the begins with field. Enter

     a valid value
     e.g.
     "A"
    .

    Step 4
  5. Click the Search button.

    Step 5
  6. A list of IDs that begin with A are displayed in the Search Results table.

    Step 6
  7. With a basic search, you have the option of changing your search criteria. The Search by filed enables you to select different search keys to search against the database. You can also enter full or partial values for the key field. For example, you may not know the ID, but you know that the academic institution is PSUNV.

     

    Click the Search by list.

    Step 7
  8. Click the Academic Institution list item.

    Step 8
  9. Enter the desired information into the = field. Enter

     a valid value
     e.g.
     "PSUNV"
    .

    Step 9
  10. Click the Search button.

    Step 10
  11. The Search Results show all rows matching your search criteria. In this case, these are all the ID records associated with the academic institution PSUNV. You want to review the data for Sandra Kim. With a basic search, only the first column in the Search Results list is displayed as a link.

     

    Click the Search Results table.

    Step 11
  12. The Biographical Details page is displayed for Sandra Kim. Notice that the key field from the search page appear as the uppermost display-only field on the page.

    Step 12
  13. If you want to look at data for another ID, you can click the Return to Search button at the bottom of the page.

     

    Click the vertical scrollbar.

    Step 13
  14. Click the Return to Search button.

    Step 14
  15. The system returns you to the advanced search page with the criteria from the previous search displayed.

     

    If you want to search again with new criteria, you can use the Clear button. The Clear button refreshes the page without saving so you can enter new criteria.

     

    Click the Clear button.

    Step 15
  16. The options on the advanced search page enable you to narrow your search by entering values in more than one type of criteria. The advanced search page contains several keys to search for your record.

     

    If you do not know any criteria for your search, you can just click the Search button to display a list of all records in the database.

     

    Click the Search button.

    Step 16
  17. Some search records require that at least one key field be entered to conduct a search. This helps ensure a manageable  search results list.

     

    Click the OK button.

    Step 17
  18. Click in the Academic Institution field.

    Step 18
  19. Enter the desired information into the Academic Institution field. Enter

     a valid value
     e.g.
     "PSUNV"
    .

    Step 19
  20. Click the Search button.

    Step 20
  21. The search function can retrieve up to 300 entries from the database, displaying several results at a time in the Search Results grid. Use your browser's scroll bar to view all listings on the current page. If the list is subdivided, click the right arrow above the grid to view the next set of listings.

     

    Click the Show Next button.

    Step 21
  22. The next set of locations is displayed.

     

    If your search retrieves more than the maximum 300 listings, the Search Results grid prompts you to enter additional criteria to reduce the number of search results.

    Step 22
  23. It is better to narrow your search if the results display too many rows to effectively review.

     

    One way to narrow your search is to use a key or combination of keys with full or partial values. One way you can select criteria is by using the Lookup (magnifying glass) buttons provided for some of the fields.

     

    For example, suppose you know that the person you are looking for is associated with the academic institution PSUNV and wants to enroll in the Graduate Business academic career.

     

    Click the Lookup button.

    Step 23
  24. Use the Look Up page to search for and select key values to use in your search criteria.

     

    Click the Search Results table.

    Step 24
  25. Click the Search button.

    Step 25
  26. The seven IDs that match this criteria are displayed in the Search Results table. With an advanced search, all the columns in the Search Results list are displayed as links.

     

    Click the Search Results table.

    Step 26
  27. The Biographical Details page for Maria Oritz is displayed.

     

    Search List Navigation buttons are available to process your search. They are displayed below the transaction area of the page.

    Step 27
  28. The Return to Search button returns you to the search page for the transaction type.

    Step 28
  29. The Previous in List button displays the data for the previous data row in your search list box. This push button appears gray if you did not select the data row from a list box, if there was only one row in the list, or if the data displayed is the first row on the list.

    Step 29
  30. The Next in List button displays the data for the next data row in your search list box. This push button appears gray if you did not select the data row from a list box, if there was only one row in the list, or if the data displayed is the last row on the list.

    Step 30
  31. Because the search results displayed seven matches for your search, and ID AD1077 was listed first, notice that the Next in List button is active, but the Previous in List button is not. If you want to view data for the other IDs listed in the search results, you can use these buttons to navigate between the rows of data.

     

    Click the Next in List button.

    Step 31
  32. The next ID record in the list is for Hough Kuong.

     

    You can continue to use the Next in List and Previous in List buttons to navigate between all the rows in the search list. You can also return to the search page for additional searches.

     

    Click the Return to Search button.

    Step 32
  33. Click the Clear button.

    Step 33
  34. Suppose you want to search for all Person IDs associated with the academic institution PSUNV who have last names that begin with M.

     

    Click in the Academic Institution field.

    Step 34
  35. Enter the desired information into the Academic Institution field. Enter

     a valid value
     e.g.
     "PSUNV"
    .

    Step 35
  36. Click in the Last Name field.

    Step 36
  37. Enter the desired information into the Last Name field. Enter

     a valid value
     e.g.
     "M"
    .

    Step 37
  38. Click the Search button.

    Step 38
  39. If the search criteria you selected is something that you think you can use again, you can save the specifics of the search.

     

    Click the Save Search Criteria button.

    Step 39
  40. Enter the desired information into the Name of Search: field. Enter

     a valid value
     e.g.
     "Last name beginning with M"
    .

    Step 40
  41. Click the Save button.

    Step 41
  42. Click the Return to Advanced Search link.

    Step 42
  43. Notice that a Use Saved Search field list appears so that you can select a saved search. Once a search has been saved, that specific search record is available for use in other search pages that use the same search record.

    Step 43
  44. You can also delete any saved search by using the Delete Saved Search link.

    Step 44
  45. For any of the criteria, you also can use the Case Sensitive option. This ensures that the search results are based on matching the case you enter in the criteria.

    Step 45

In summary, you can search for data by using Basic or Advanced search pages. When conducting a search, you can enter full or partial values for any of the search keys. Once you open a page or component, you can use the Next in List and Previous in List buttons to navigate between the rows in the search results. You can also save search criteria.

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